Field Security Assistant

Hodeidah | Sanaa | Mukalla | Aden | Ibb

Organization: UNDP - United Nations Development Programme
Location: Hodeidah | Sanaa | Mukalla | Aden | Ibb
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Security and Safety
Closing Date: 2024-12-30

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall guidance and supervision of the Chief Security Adviser (CSA)/ Deputy Chief Security Adviser (DCSA)/ Field Security Coordination Officer (FSCO), the Field Security Assistant (FSA) assists in the implementation of security operations and all matters relating to the management of safety and security for UN personnel, Assets and Operations.

The incumbent will be required to undertake administrative functions within his/her duties

Position Purpose:

Assists CSA/Deputy CSA/FSCO in collecting, updating, and communicating information regarding the security situation in the country/region of assignment.
Assists in maintaining the Security Plan, including updating staff lists.
Supports the CSA/Deputy CSA/FSCO with the Residential Security Measures (RSM) for the duty station.
Assists in reporting security incidents affecting UN staff, offices, and assets.
Organizes and delivers training courses on security awareness and preparedness.
Assists in ensuring residential (Residential Security Measures - RSM) and office safety, and security preparedness.
Provides general administrative assistance to the CSA/Deputy CSA/FSCO.
Performs any other duties as assigned.

Duties and Responsibilities

Assists the CSA/Deputy CSA/FSCO in collecting, updating, and communicating information regarding the security situation in the country: Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
	Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the CSA/Deputy CSA/FSCO; Communicates information on security to the heads of United Nations agencies and provides host country security advice to UNDSS in the absence of the CSA/Deputy CSA/FSCO, as required; Maintains regular contacts with Security Focal Points of UN agencies; May be requested to provide technical assistance at ASMT meetings, in the absence of the CSA/Deputy CSA/FSCO.
Assists in maintaining the Security Plan, including updating staff lists:
	Helps in the preparation and review of the UN Security Plan; Supports actions during the implementation of the Security Plan, as required.
Assists in drafting security risk management/ SRM process and Compliance
	Supports in drafting security risk management/ SRM process, Security Contingency and Emergency Plans. Facilitates Agencies in the implementation of the Plans as required; Assists the CSA/Deputy CSA/FSCO with monitoring compliance with the SRM process established for the duty stations. Also assists with the compilation of data required for the SRM Self-Assessment Programme
Assists in reporting security incidents
	Assists in reporting security incidents affecting UN staff, offices and assets, and assists in the preparation of security reports, such as the Significant Security Incident Report (SSIRS system), the Security Assessments and the Weekly as well as Daily Situation Reports - SITREPs; Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members. Conducts security briefings, as required.
Provides general administrative assistance to the CSA/Deputy CSA/FSCO:
	Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force. Maintains routine and confidential correspondence files/documents; Maintains a database on contact details in relation to host country security authorities; Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings. Administers a pass and ID system Performs any other duties as assigned by the CSA/Deputy CSA/FSCO.
Supervisory/Managerial Responsibilities: NO

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area	Name	Definition
Safety& Security	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Safety& Security	Monitoring	Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Safety& Security	Negotiation and influence	Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations
Safety& Security	Security risk management	Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans
Safety& Security	Security crisis management & response	Knowledge of crisis management and response arrangements as well as the ability to prepare for, respond to, support/manage security crisis events.
Safety& Security	Security advice, planning and coordination	Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities
Safety& Security	Security information management	Analytical capabilities to process diverse security information and develop recommendations

Required Skills and Experience

Education:

Secondary education is required.
Bachelor’s degree or equivalent in Political Science, Military Studies, Security Management, Management, or a relevant field is highly desirable, but is not a requirement.

Experience:

At least 5 years of relevant experience in security, preferably in the military or police context or related field of work with secondary education is required, or at least 2 years of relevant experience associated with a first university degree is required.
Prior experience with the UN system or an international NGO is preferable.
Good understanding/knowledge of the risk assessment and security risk management is required.
Experience in diplomatic security, protection and intelligence considered an asset.
Knowledge of host country safety codes is an advantage.
Solid computers skills (MS Word, Excel, Access and PowerPoint) is an advantage.;
Possession of a valid driver’s license is an advantage.
Preference will be given to successful candidates from the locality of the duty station is desired.

Language requirements

Fluency in both written and spoken English and Arabic required.

Special Notice:

Applicants should be mentally and physically fit. All duties are performed in civilian clothes. Duties may require long periods of standing, working evenings, overnights and on weekends.
Candidates found suitable and not selected for the announced duty station, may be selected for other similar positions at the same level grade and with similar job description, experience, and educational requirements in any of the following duty stations: Sana'a, Aden, Hodeida, Ibb, Saada, Marib, Mukalla, Taiz, Al Turbah and Mukha.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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