Finance Assistant - Yemen Delegation

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

Job Purpose

Under the supervision of the Finance Senior officer, the incumbent is responsible for providing support to IFRC Yemen country delegation in various finance tasks to ensure the smooth day-to-day operation.

The Finance Assistant provides support to the Finance department in the delivery of finance services in support of the delegation’s operational programmes, with special emphasis in the booking of all the transactions in the accounting system.

Job Duties and Responsibilities

The incumbent shall be responsible for day-to-day operations related to the booking of transactions such as petty cash, e-travel, daily accounting entries, review of supporting documentation, including working advances, performing reconciliations. The tasks are detailed below. The incumbent shall:

1. Ensuring timely data input into financial system in an accurate and efficient manner

• Review the payment authorizations submitted for signature, ensuring that all supporting documentation is attached.
• Check that the financial codes are correct before booking the transactions.
• Ensure that all payments are validated by the Senior Finance Officer and approved by the project managers.
• Booking of all the transactions in the financial system.
• Check pending invoices received from suppliers and advise on the required action.
• Submit the monthly field returns files in accordance with the deadlines, ensuring the availability of all supporting documents.
• Provide staff with the necessary financial templates and support on how to fill them.
• Organize and file the documents, according to the standard filing system.

2. Assistance to the Finance department

• Assist in the reconciliation of the bank and cash accounts, and to keep track of the balances.
• Assist in the reconciliation of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly)
• Allocate monthly expenses of pre-payments such as landlords, insurance, etc. after doing the necessary calculations.
• Preparing and booking the reallocations and corrections, when requested.
• Assist the Finance senior officer in clearing the balance sheet upon request.
• Assist the Finance senior officer in the booking of reallocations, or corrections.

3. Assist in the monthly reconciliation of working advances.

• Assist in the clearance and reporting of working advances.
• Prepare reconciliation of balance sheet items every month.
• Calculate, reconcile, and advise staff on the outstanding working advance amount.

Job Duties and Responsibilities (continued)

4. Other Assigned Tasks

• Prepare reconciliation and payment request with all necessary supporting documentation.
• Assist the Finance senior officer in staff travel accounts reconciliations.
• Follow-up with suppliers/staff regarding pending invoices.
• Preparing the request for creating suppliers’ codes.
• Prepare and submit the monthly VAT declaration.
• Preparing invoices monthly.
• Assist the finance team in the review of payments, and signatures, when needed.
• Establish and ensure effective working relationships with the staff and management of the MENA Regional Office.
• Ensure and promote compliance with the Federation's financial procedures, budgeting system, monthly accounts closure, bank reconciliation and processes.
• Prepare requisitions for stationary for the regional finance unit.
• Any other tasks assigned by the senior finance officer or HoD.

Duties applicable to all staff
1.    Work actively towards the achievement of the Federation Secretariat’s goals. 
2.    Abide by and work in accordance with the Red Cross and Red Crescent principles.
3.    Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

• Relevant degree (minimum bachelor’s degree) or equivalent experience in Administration, financial management accounting - Required
• Relevant professional /academic qualification in finance or accounting - Required

Experience

• 1 to 2 years’ professional experience in a finance or accounting department - Required
• 2+ years of field experience in a humanitarian organisation - Preferred
• Red Cross / Red Crescent movement, other international organization, large NGOs, and governmental development agencies - Preferred

Knowledge, Skills and Languages

Knowledge and Skills

• Advanced computer skills, working knowledge with windows, spreadsheets, word processing and accounting packages - Required
• Ability to work under pressure and to meet deadlines - Required
• Accuracy and attention to details - Required
• Organised and self-starter in work prioritising - Required
• Experience working with web-based accounting software - Required

Languages

• Fluent spoken and written Arabic and English - Required

Competencies, Values and Comments

• Values: Respect for diversity; Integrity; Professionalism; Accountability
  
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

IFRC Disclaimer

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

If you appointed to or undertake a role within IFRC, whether as staff, staff on loan or secondees, you will be subject to the organization's Code of Conduct, which is available here and on our website.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which include prior professional conduct checks and review of criminal records. IFRC will request a conduct check from all prior employers for a period of 5 years, including but not limited to employers who like IFRC participate in the Misconduct Disclosure Scheme. For more details on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR.

IFRC ensures equal employment opportunities!