Portfolio Analyst – Federalism (Nationals Only)

Position Purpose:

In this context, under the overall guidance of the Resident Representative (RR) and the direct supervision of the Deputy Resident Representative (DRR), the Portfolio Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned.

The Portfolio Analyst – Federalism supervises and leads the programme staff and coordinates activities of the projects’ staff. The Portfolio Analyst – Federalism works in close collaboration with the Strategic Engagement team, Programme and Operations teams in the CO, programme staff in other UN Agencies, UNDP staff in HQs and Regional Hubs, technical advisors/experts, external specialists, government officials and partners, donors, and civil society to ensure successful implementation of the UNDP programme.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

The Portfolio Analyst - Federalism will be primarily responsible for UNDP’s programmatic engagement on federalism through the PLGSP.
 

• With guidance from policy advisers and inputs from field offices, contribute to analysis of the political, social and economic situation in the country; and contribute collaborative inputs to the UN Common Country Assessment and Sustainable Development Cooperation Framework (UNCCA and UNSDCF) as well as to the preparation/revision of the Country Programme Document (CPD), Integrated Work Plan (IWP) and other strategic documents.
• Contribute to operationalizing UNSDCF/ CPD in collaboration with the main partners and other UN Agencies.
• Ensure implementation of relevant programme Standard Operating Procedures (SOPs) to ensure the effectiveness CO business processes.
• Analyze and synthesize proposals in assigned programme areas.

Ensures effective management of the CO programme within the assigned thematic/sector area (federalism) focusing on quality assurance and risk management from formulation to implementation of the country programme:

• Contribute to translating UNDP priorities into specific interventions, and oversee programme implementation with the implementing partners within the assigned programme areas.
• Oversee planning, budgeting, implementation, risk management and monitoring of the assigned programme areas; and track use of financial resources and assets in accordance with UNDP rules and regulations.
• Ensure that design and formulation of programme considers societal digital technology risks and opportunities and other future signals. Ensure digital technology solutions in programme implementation are managed towards scalability and sustainability in line with UNDP’s digital standards.
• Ensure high quality design and oversight of activities for assigned projects, including Terms of Reference for the required procurement and human resources, and participate in related selection processes. For policy products identified in the project work plans, mobilize the relevant member(s) of the strategic engagement team to lead on TOR development, oversight and quality assurance;
• Ensure effective application of results-based management tools and track achievement of strategic results.
• Ensure effective application of risk management tools, including social and environmental standards, contributing to adaptive programme and project management,
• Ensure the effective use of data in programme implementation, across the data lifecycle; and ensure effective monitoring, evaluation and learning on programme impact.
• Support trends analysis for future informed and anticipatory programming.
• Follow up on audit recommendations and ensure the implementation of management responses.
• Prepare and aggregate reports on activities, outputs and outcomes, including donor and corporate reports.
• Support to the rollout of new initiatives and programmes including through presentation of the project to PAC; finalize contribution agreements; and determine required revisions.
• Ensure the above processes incorporate inputs from other colleagues and teams (policy advisers, field offices, communications, operations and programme), as per country office SOPs.
• For engagement facilities where a member of the strategic engagement team is leading the engagement, provide support for mobilization of the required inputs and for programme quality assurance functions, including risk management.
• Manage timely and orderly closure of assigned projects and final reporting to donors, as required.

Contributes to the creation of strategic partnerships and the  implementation of the resource mobilization strategy, with guidance from the Strategic Engagement team focusing on achievement of the following results:

• Develop partnerships with the UN Agencies, international financial institutions (IFIs), government institutions, donors, private sector (if applicable to CO), and civil society in assigned programme/ thematic areas (federalism).  
• Identify strategic programme areas of cooperation including for joint programming.  
• Support analysis and research information on potential donors, contribute to substantive briefs on possible areas of cooperation, identify opportunities for initiation of new projects, and substantively contribute to Country office partnership efforts.
• Support development of portfolios and Country office pipeline including through support to  the design of Programme/Project documents, concept notes, proposals, and cross-sectoral coordination in assigned areas (federalism).

Facilitation of knowledge building and management focusing on achievement of the following results:

• Identify policy-driven issues; and identify and synthesize best practices and lessons learned directly linked to Nepal’s policy goals on federalism, with guidance from the strategic engagement team.
• Establish/strengthen national and international advocacy networks. Implement relevant, high -impact advocacy with key partners.
• Provide sound contributions to knowledge networks, communities of practice, and digital knowledge platforms.
• Ensure project and programme staff receive appropriate induction and refresher trainings thoughout the lifecycle of the assigned programme, both on management-related and programmatic issues.

Gender equality and social inclusion sensitivity:

• Ensure alignment of programmatic policy, processes and procedures as per the UNDP’s GESI strategy.
• Ensure selection processes give due consideration to Gender and Social Inclusion perspectives as per the UNDP GESI strategy.
• Coordinate with GESI focal point within relevant provincial and local governments as required to deliver the results of the assigned programme.
• Provide advice and direction on strategic and policy issues to strengthen gender & social inclusion initiatives in the programme plan and implementation strategy.
• Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
• Uphold UNDP standards and policies on prevention of sexual exploitation and abuse (PSEA);
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: Programme and project staff as assigned by Senior Management.
 

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2

• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2

• Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2

• Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2

• Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2

• Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2

• Facilitate conversations to bridge differences, considers in decision making

People Management: UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical:  

Business Direction and Strategy - System Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider 
  how altering one element can impact on other parts of the system.

Business Management - Portfolio Management:

• Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.

Business management - Partnerships Management:

• Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business management - Project Management:

• Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Business management - Resources management:

• Allocate and use resources in a strategic or tactical way in line with business needs and priorities and principles of accountability and integrity

2030 Agenda: Prosperity - Inclusive Growth:

• Social Inclusion

2030 Agenda: People - Gender:

• Gender Equality and Institutional Transformation