Logistics Officer - NOA (Commodity Accounting)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

This position is based in N'djamena, Chad and reports to Head of Supply Chain or the designate.

THE ROLE

To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

Under the direct supervision of the Head of Supply Chain, the Logistics Officer will undertake the following tasks, covering all aspects of Commodity Accounting and tracking of stock movement:

• Ensure Commodity Accounting principles, in line with IPSAS requirements, have been established and are followed in the CO/ sub offices

• Ensure standard logistics business processes have been established and are followed in the CO/sub offices

• Ensure adequate commodity accounting controls are in place and regularly monitor compliance, including clear documentation flow, good quality documentation and accurate qualitative and timely data input (real-time)

• Ensure CO/SOs arrange timely and regularly physical stock counts and collective reconciliation per store 

• Develop and define best practices to ensure timely, accurate and complete reporting of food commodity inventory and transport movements in liaison with RBD/HQ specialized units

• Reinforce business ‘best practice’ for the entire supply chain process and documentation

• Analyse and generate reports on outstanding TPOs and follow up with concerned parties

• Ensure clear commodity accounting guidance on project closure and resource transfer, loans management and controls, commodity status management and loss recording

• Work closely with Regional and CO Pipeline/programme units to ensure that all loans, swaps, repayments and diversions are properly recorded and provide regular status to CO Management

• Closely monitor any backlog building up for whatever reason (i.e. connectivity) ensuring procedures are in place for offline transactions, guide backlog data entry as required to bring system to live operations

• Provide any training on Commodity Accounting principles and / or supporting system to meet defined requirements

• Identify potential risks and implement some mitigation measures

• Leading the implementation and roll out of LESS LAST MILE on those sub offices still outstanding in Chad

• Adequate supervision of staff as required

• Perform other related duties as assigned by supervisor

QUALIFICATIONS AND EXPERIENCE

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience: Typically, one or more years of postgraduate professional experience in the area of Commodity Accounting, Logistics

Desired experiences for entry into the role:

• Experience in managing operations and teams

• Experience in managing warehouses and WMS (warehouse management systems-ERP) is desirable. 

• Experience in computer systems, data analysis and statistical analysis 

• Experience in report writing and negotiation skills 

Language: Fluency (level C) in both French and English language.

OUR VALUES

• Integrity
• Collaboration
• Commitment
• Humanity
• Inclusion

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.