Programme Officer (Compliance)

Update

The UNV compliance officer role is crucial to the success of the WFP Guinea Country Office (GNCO). As per the CSP for 2023, the CO is on track to continue to grow and expand its activities and service provision to beneficiaries, a dedicated and honest professional is needed to assess and optimize the supply chain processes to ensure that WFP can meet beneficiary needs and maintain a strong collaboration with donors. With the recent results of the internal audit, there is a need for someone who can proactively identify risks and develop strategies to mitigate them. The UNV Compliance Officer will work closely with procurement, program and admin teams to ensure that the supply chain operations are efficient, cost-effective and compliant.

Additionally, the specialist will be responsible for developing and maintaining KPIs to track performance and identify areas for improvement.

They should also possess a strong sense of commitment and determination, a to-do attitude, excellent communication skills, and the ability to work effectively in a cross-functional team environment.

The post-holder will carry out missions as required in the 4 regions of Guinea, specifically in the towns where the WFP operates.

These are Boké, Koundara, Kankan, Guéckédou, Dinguiraye and Nzérékoré.

Under the direct supervision of the Country Director, the UNV Compliance Officer will undertake the following tasks:
a. Contribute to embedding risk management in planning and decision-making across the office and all aspects of WFP operations through monitoring of key risk appetite metrics and risk indicators, and regular updating of risk registers, including progress towards implementing the risk mitigation actions.
b. Support the collection of feedback and data on risk performance and contribute potential new implementation approaches.
c. Support relevant managers in their regular and ad hoc risk assessments in regional, country and field offices to identify and evaluate risks; contribute to the develop-ment and design of mitigation actions; assess effectiveness of the internal controls; and prepare risk information for management to share with external stakeholders.
d. Support the discussion with functional experts and risk management focal points on: identifying trends and emerging issues; contributing to the preparation of guidance and/or checklists in conformity with WFP policies and rules on periodic risk and/or control assessments;
e. Utilize available risk management tools to link risk, oversight and evaluation information; review and analyse risk management activities, exposures and mitigation actions in draft Country Strategic Plan (CSP)/Interim CSP including budget revisions. Collect information/training needs and contribute to the preparation of training programmes or information sessions for colleagues and partners to enhance understanding of risk management and compliance with WFP policies, rules, regulations and procedures.
f. Using the Three Lines Model, participate in the development of Standard Operating Procedures (SOP) by First Line colleagues for managing the risk and accountability process, including criteria for conducting risk and accountability missions, training materials and modules, etc., to minimize risk to the organization.
g. Contribute to management accountability across functional units, including through the preparation of comprehensive reports summarizing the status of compliance of internal controls, key oversight themes, and using risk information (e.g., risk indica-tors, incident reporting) to highlight areas out of risk appetite and contribute ideas on required actions in areas of risk and compliance vulnerability.
h. Support the completion of the annual Executive Director’s Assurance exercise sur-vey, collect and review inputs.
i. Support managers to prepare and plan for Internal Audit and External Audit, collect essential documents, organize briefing meetings and follow-up on recommendations.
J. Support the promotion and dissemination of the 2021 Revised Anti-Fraud and Anti-Corruption (AFAC) Policy and WFP’s adherence to Zero Tolerance for Inaction, including assisting managers in their fact-finding re-views and fraud risk assessments by collecting and analysing data on fraud inci-dents, fraud risk metrics, and fraud risk appetite, supporting training in AFAC standards.
k. Other duties as required including potentially serving as Business Continuity Man-agement (BCM) and Organizational Conflicts of Interest (OCI) focal point (e.g., sup-porting OCI avoidance plans and procedures).