Provincial Operations Officer (Afghan National)
Jalalabad | Kabul | Bāmyān
- Organization: IRC - International Rescue Committee
- Location: Jalalabad | Kabul | Bāmyān
- Grade: Junior level - Junior
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Occupational Groups:
- Operations and Administrations
- Civil Society and Local governance
- Closing Date:
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Coordination Liaise with partner finance and operations staff to provide technical guidance in consultation with PMU Sr. Finance and Grants Manager.
Liaise with Partner and PMU MEAL in ensuring all payments are duly approved, disbursed, and recorded.
Liaise with Provincial Program Manager on daily activities related to finance and other project operations.
Get involved in budget realignments and revisions, as applicable to location.
Liaise with PMU Director of Finance and Administration in escalating issues that can be of high risk. Support PMU finance team conducting audits and monitoring as necessary.
AQBE Cash Distribution Activities
Close familiarization with IRCs cash documentation guidance and policies including Cash Relief Operating procedures (CROPs) authority matrix and compliance checklists.
Preparing pre and post cash distribution documents as per the IRC guidelines and checklist.
Make sure the beneficiaries who receive the items, cash or services are available in the targeted IRC plan and activities.
Sharing pre-determined documents and taking approval from the authorized persons.
Assisting cash hawala/bank parties in cash distribution process.
Make sure all cash distribution documents are processed and approved for bank final payment.
Supporting PMU Finance team in preparing cash disbursement reconciliations and approvals.
Liaising with PMU finance for ensuring timely payment to Hawala agent in line with approved disbursements.
Tracking payment to beneficiaries against Hawala agent Master procurement agreement (MPA) and payment on monthly basis.
Develop monthly cash distribution reports.
Ensuring proper and timely data filing both in hard and in soft on Box.
Other Operational Tasks
Raising PR/PO’s at local level for office needs.
Ensuring timely delivery of items, recording, and ensuring utilization as per plan/needs.
Ensuring all procurement documentation is duly approved and documented.
Liaise with PMU finance on timely payments for vendors.
Any other administrative function as requested by line manager, the Provincial Program Manager.
Fleet Management, responsible for transport arrangement for distributions in coordination with the line manager.
Support PMU team in partner monitoring and audits.
Integra Tasks
Liaise with CO Finance to ensure codes for the project are kept up to date.
Coding of expenses in line with approve budget and codes.
Ensure the uploaded information is correct.
Ensuring all record keeping in Integra with due approvals.
Monitoring and Trainings
Monitoring of partner finance activities with documentation, compliance needs, and per approved policies.
Provide on the job coaching to partner finance and operations staff.
Conduct capacity development assessment and support PMU team on conducting CDP activities and other trainings as necessary.
Minimum Qualifications:3-4 years of working in operations (finance, supply chain)
USAID-specific budgeting and finance experience preferred.
Bachelor’s degree or equivalent experience, master’s degree is preferable in finance.
Excellent communication and coordination skills
Excellent communication skills in Pashto and Dari.
Wiling to travel and conduct field visits regularly.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.