EUAA Interim Operations Assistant / Procurement - interim support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta , Talexio , FASTER Group & Konnekt . By applying for this role, you consent to share your information with the consortium partners. 

Operations Assistant / Procurement - interim support

Location: EUAA HQ, Malta.

Tentative start date: 03/02/2025, with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,133.42 Euros.

Department: C1/OTAU/Cluster1 AdminTeam.

Job Description

The Operations Assistant / Procurement - interim support will be working in the Cluster1 AdminTeam and support procurement activities in the EUAA country operations. 

Responsibilities

• Support relevant officers in managing calls for tenders and procurement procedures for both administrative and operational procurements in line with standard best practices.
• Contribute to activities of market analysis, request quotations and/or preparation of invitation-of-bid forms to suppliers
• Prepare supporting documents and ensure compliance with procurement rules and regulations
• Prepare purchase orders or contracts and support preparing and processing all financial transactions, such as commitments, payments, procurement orders, missions and reimbursement claims as needed
• Process related payments as needed
• Support monitoring contractor performance
• Support coordinating procurement requests, ensuring timely submission and verifying all requests are reviewed and approved as needed
• Screening and filing emails and correspondence regarding the related area/s of activities and managing correspondence, documents filing and archiving
• Draft documents, templates and reports and maintain internal tools and databases
• Perform any other duty required in the interest of the service.

Minimum requirements

• A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience.
• Previous professional experience in similar tasks of at least 2 years;
• Proven professional experience in drafting templates, documents and reports;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
• Computer literacy, including MS Office Suite, use of internet and web-based applications.

Advantageous

• Training in Public Procurement
• Proven experience in a multinational work environment

Required skills/competencies

• Ability to manage own workload and work without close supervision;
• Ability to work under pressure and meet deadlines on multiple tasks;
• Attention to details, confidentiality, integrity and discretion;
• Well-developed time management skills;
• Strong service-oriented attitude and flexibility;
• Capacity to manage and co-ordinate several processes simultaneously;
• Excellent planning and problem-solving skills and the ability to prioritise work;
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

Job Reference: OU875