EUAA Interim Operations Officer / Finance - interim support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Operations Officer / Finance - interim support

Location: EUAA HQ, Malta.

Tentative start date: 03/02/2025, contract of 11 months with a probationary period of 6 months.

Salary Category IV - Gross monthly: 3,920.72 Euros.

Department: C1/OTAU/Cluster1 AdminTeam

Job Description

The Operations Officer / Finance - interim support will be working in the Cluster1 AdminTeam and coordinate financial activities in the EUAA country operations.

Responsibilities

• Support the preparation of the assigned budget, including contribution for the work programme document(s) and relevant supporting documents.
• Prepare and process financial transactions, and make sure all financial processes are managed in line with EUAA financial rules and sound financial management.
• Manage correspondence in the area of activity and ensure effective communication flow between central office, teams and stakeholders within the Agency for the preparation, revision and implementation of budget.
• Support monitoring, controlling and reporting on the budget implementation on a regular basis.
• Support in opening/closing of annual budget (including the end of year exercise) and assisting in preparation of the related documentations and reports.
• Draft and prepare notes, statistical or analytical reports as requested.
• Draft or review existing manuals, internal rules, guidelines and templates for forecasting, preparation and implementation of the Agency’s budget.
• Support Project and/or contract management cycle in the area of activities.
• Contribute to the development of workflows and/or reporting tools aimed at improving financial management activities and ensuring the quality of high-value data for accuracy, consistency and comparability.
• Perform any other duties in the interest of the service.

Minimum requirements

• A completed university studies of at least three years attested by a diploma;
• At least three years of relevant work experience in line with the main tasks described above;
• Proven professional experience in drafting templates, financial reports;
• Meet the character requirements for the duties involved;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL);
• Computer literacy, including MS Office Suite, use of internet and web-based applications;

Advantageous

• University degree in Finance
• Advanced skills in Excel, as well as knowledge and experience in budget planning and monitoring tools will be an advantage.
• Experience and knowledge of projects/programmes development, management and implementation, with a particular focus on budget management shall be an advantage.
• Previous experience working in an EU body or knowledge of the
• EU financial procedures and workflows shall be an advantage.
• Proficiency in other European languages.

Required skills/competencies

• Ability to manage own workload and work without close supervision;
• Ability to work under pressure and meet deadlines on multiple tasks;
• Strong analytical skills;
• Attention to details, confidentiality, integrity and discretion;
• Well-developed time management skills;
• Strong service-oriented attitude and flexibility;
• Capacity to manage and co-ordinate several processes simultaneously;
• Excellent planning and problem-solving skills and the ability to prioritise work;
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment;

Job Reference: VR281