Associate Administrative Officer

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).

UNHCR Sub Office Kakuma is located in the Northwestern region of Kenya in the larger Tur-kana County. The office is nonfamily duty station and residential to close to 150 persons being staff of UNHCR, IOM, UNICEF, UNHABITAT and UNDSS. The office power supply is de-pendent on generators and the operation for now currently has 10 working generators in both the UNHCR residential compound and the field posts.
The Sub Office Kakuma Operation covers the Kakuma refugee camps, Kalobeyei integrated settlement and Liaison Office Lodwar. The Kakuma refugee camp has been in existence for over 30 years and currently accommodates significant protracted refugee populations with continued influx from mainly South Sudan and Burundi. The vast majority resides in the camps. The total population for Kakuma Camps, Kalobeyei settlement and Urban Areas is 300,110 with 99% (296,853) registered and 1% (3,750) unregistered. The population is distributed as follows: 219,327 individuals (73%) in Kakuma camps, 75,962 individuals (26%) in Kalobeyei settlement, and 2,162 individuals (1%) in Urban Eldoret Area. Women and children make up 76% of the population. In line with the Global Compact on Refugee (GCR) and the MYMP Strategy, Kakuma operation focuses its strategy on further expanding the protection of refugees and promoting solutions. In close collaboration with the government of Kenya, UN Agencies including the World Bank/IFC and NGOs, the operation in Kakuma developed a major initiative – Kalobeyei integrated Socio-Economic Plan (KISEDP), and the various development projects financed by the World Bank (K-DRDIP), IFC (KKCF), EU-INTPA, and other development actors, which represents the main vehicle for operationalizing GCR in Kenya.
The incumbent will be required to cover general maintenance of the compound, staff accommodation and offices.

Under the direct supervision of the Administrative Officer, the UN Volunteer will undertake the following tasks.
•Ensuring the facilities have the look and feel of UNHCR Standard premises. This includes offices, accommodation, recreational facilities, cafeterias, dining rooms and kitchens for regular In-door cleaning, The Associate Admin Officer will ensure out-door cleaning is regularly done, Gardening & Regular Grass-cutting, Fumigation & Pest control, Seasonal Grass-cutting, Removal of Garbage and Solid Waste, Removal of Liquid Water (Black Water), Catering, Laundry, and waste management.
•Supporting and managing the databases used to manage accommodation. Acting as the focal point for automated system updates and regular reviews.
•Managing the consolidation of the mission accommodation report and tracking bookings as a means of accountability.
•Managing the daily activities of line support staff effectively.
•Generating, reviewing and following up work tasks and assigning day-to-day repair and maintenance tasks to the maintenance team.
•Reporting daily activities of facility management unit, ensuring proper utilization of available resources.
•Resolving basic maintenance problems and inspecting quality of work and work performance.
•Issuing instructions at site, recording variances, supervising and recording measurements of areas serviced.
•Following up on correction of defects in provided facilities.
•Ensuring that regular Fire and Emergency Evacuation drills are performed with the support of the Field Security Officer.
•Performing other related duties as required or assigned.
Furthermore, UN Volunteers are required to:
•Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day).
•Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
•Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
•Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
•Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
•Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.