Project Analyst, Advancing the Forensic capacities of the Police Directorate of Montenegro

The project aims at improving the crime scene investigation and laboratory forensic capacities of the Police Directorate of Montenegro for providing forensic evidence and intelligence necessary for investigating and judicial processing of the trafficking of firearms, their ammunition, explosives, and precursors, as well as other FAE-related criminal offences, including the sexual and gender-based violence. Improved evidence and intelligence capabilities shall serve the national criminal proceeding system and international investigations and proceedings. The project is doing it by delivering specialized training, supporting relevant international and regional peer-exchanges, procuring equipment, developing and validating new methods, and developing standard operating procedures. The focus will be on standardizing work processes in accordance with the policy and recommendations of the European Network of Forensic Science Institutes (ENFSI) and preparing for accreditation in line with ISO/IEC 17025 and 17020 international standards. This implies implementation of project standardization results in the regulatory framework of the Ministry of Interior of Montenegro, thus providing sustainability of project’s results.
 

• Support partnerships and advocacy activities at project level:
  • Coordinate strong local stakeholder engagement processes in consultation with the Resident Representative and Team Leader ensuring inclusivity (e.g., ethnic, gender, youth etc.);
  • Be familiar with the activities of relevant development projects in the security sector and keep up-to date with their work;
  • Identify opportunities for synergies between the Institutional Development programmes in the area of security and ongoing and planned UN programmes;
  • Maintain regular communication and provide advisory support to the Forensics Centre and the Ministry of Interior of Montenegro; 
  • Support the implementation of the national SEESAC component and act as a focal point for SEESAC;
  • Provide support to reduction of counter-proliferation risks through development of safe and secure conventional ammunition storage infrastructure and management systems;
  • Provide support to relevant security and defense national strategies; 
  • Ensure and coordinate meaningful participation of relevant national and international stakeholders in all phases of planning and implementation processes; 
  • Support the partnerships, communications and advocacy activities agreed by the UNDP office in the area/sector covered by the project; 
  • Ensure that outputs produced by the project are adequately communicated in partnership with relevant institutions and donors;
  • Manage and implement project activities and contribute to further development through its promotion and partnership building with the relevant stakeholders and relevant international and local partners. 
• Project management general duties:
  • Coordinate resource mobilization activities and negotiate with donors for projects/activities within the framework of the project and maintain regular communication with them;
  • Contribute to the formulation and development of new projects and strategic plans that are in line with the UNDP strategic focus;
  • Monitor implementation progress and ensure quality and timely reporting to donors and Project partners; 
  • Ensure gender is effectively mainstreamed throughout the project’s activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail; 
  • Ensure that work plans are prepared and updated on time and reflect project objectives and outputs;
  • Ensure timely coordination and implementation of recruitment of individual consultants;
  • Ensure that procurement of goods and services under the project is undertaken in an optimal quality manner; 
  • Ensure the establishment and maintenance of complete accounting records of all project activities (budget, commitments, expenditures, income); ensure proper follow up in relation to project expenditures, approval, and financial reporting;
  • Be responsible for all assets purchased and used under the project;
  • Monitor the resources being spent i.e. approve requisitions in Quantum and certify/confirm receipt of goods and services;
  • Advice respective Team Leader on potential adjustments of actions and procedures in light of changing requirements, issues, risks and needs.
• Ensure implementation of knowledge management activities 
  • Ensure the project has required communication package and related information materials for dissemination internally, and to external stakeholders. Update the communication package regularly to capture the results of the project; 
  • Ensure regular exchange of information/experience with other projects, cross-learning and sharing results and good practices; 
  • Capture lessons learnt during project implementation – a lessons learnt log can be used in this regard; 
  • Ensure knowledge on gender equality is incorporated in project knowledge management activities and products. 
• With the help of the Country Office Communications, the incumbent will make sure that the respective project takes account of principal components of communications/advocacy campaigns in order to: 
  • Ensure project visibility by keeping target public informed about Project objectives, results/achievements and their impact on the recipient communities;
  • Ensure that outputs produced by the project are adequately communicated in partnership with relevant institutions and donors;
  • Contribute to the learning and knowledge sharing within UNDP and among external partners at the country, regional and global levels.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

The results of the work of the Project Analyst have a direct impact on the implementation of the project and the achievement of expected outcome(s). The results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc.) in order to meet expected results, and contribute to the overall success and impact of the UNDP CO Montenegro.

Institutional Arrangement

The Project Analyst reports to the Team Leader for Governance and Responsive Institutions in UNDP Country Office in Montenegro. Project Analyst has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and annual work-plans through timely and qualitative implementation and monitoring. S/he works in close collaboration with other members of the programme team, the operations team, UNDP HQs global and regional offices, other UN Agencies staff, government officials, technical advisors and experts, multi-lateral and bi-lateral donors, civil society and private sector. 

• Resource Mobilization:
  • Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements.
• Effective Decision Making:         
  • Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.
• Communication:
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Gender: 
  • Gender Equality Strategy.
• Partnership Management:           
  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
• Rule of Law, Security and Human Rights:
  • Transitional Justice.
• Project Management:    
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.