Programme Management Associate (Assistant to the Fund Director)

• Coordinate and prioritize the flow of correspondence to and from the Fund Director’s office.

• Receive, screen, and route correspondence requiring the Fund Director’s attention.

• Draft routine correspondence and meeting minutes related to the Fund Director’s work.

• Prepare and format materials, including correspondence, reports, and presentations.

• Track and follow up on action points from management meetings to ensure timely completion.

• Maintain a tracking system for tasks assigned by the Fund Director to team members and monitor progress.

• Organize and plan daily work to meet objectives effectively.

• Compose correspondence and justifications as required by the Fund Director on administrative matters.

• Research and provide background material in preparation for meetings attended by the FUND Director.

• Summarize key points from meetings, disseminate reports, and ensure necessary follow-up actions are taken.

• Maintain the Fund Director’s calendar of official engagements and coordinate appointments and commitments.

• Ensure smooth day-to-day functioning of the Fund Director’s office and act as a liaison in their absence.

• Establish and maintain an efficient electronic and hard-copy filing system for the Fund Director’s office, ensuring confidentiality.

• Coordinate travel arrangements and accommodations for the Fund Director in a timely manner.

• Organize meetings, appointments, and programmes for high-level visits as required.

• Ensure compliance with confidentiality protocols for documentation and information.

• Handle protocol-related tasks and liaise with relevant stakeholders for smooth coordination.

• Support the logistics and organization of workshops, meetings, and retreats led by the Fund Director.

Education 

• Completion of secondary education is required.
• A first-level university degree (e.g. Bachelor) preferably in Business Administration, Social Sciences, Development Studies, Management or other relevant discipline is an asset and may be considered as a substitute for 4 years of work experience.

Experience 

• Minimum six (6) years of relevant experience in general administration, logistics, operations support,  programme/project management or coordination,  or any other relevant field is required.

• Experience in coordinating with diverse clients or stakeholders is required.

• Experience working with the UN or international organizations is highly desirable.

• Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is required.

Language Requirements:

• Fluency in written and spoken English is required.

• Proficiency in other Myanmar languages is an asset.