Context:

Un Ponte Per ETS (UPP) is an international humanitarian organization, with Headquarters in Italy. Originally named Un Ponte Per Baghdad (A Bridge to Baghdad), the association became Un Ponte Per after the extension of its work to other Mediterranean countries. UPP ETS is currently active in Iraq, Syria, Jordan, Lebanon, Palestine, Serbia, Kosovo, Tunisia, and Ukraine alongside civil society organizations, with a strong localization approach. UPP strongly rejects war as a solution to international and national conflicts. It exerts relentless efforts with the ultimate objective of preventing armed conflicts and developing more equal and peaceful coexistence. The NGO acts through awareness campaigns, cultural exchanges, humanitarian and development projects, peacebuilding programs, and the creation of social justice networks. In Italy and in Europe, UPP works to promote peace and disarmament, human rights, refugees and migrants’ inclusion, and ecological transition. In Jordan, it has been active since 2005 with a strong focus on the protection of women and girls, refugees, and people with disabilities (PWDs). For further information, please refer to our website: www.unponteper.it/en/

Role:

The Desk Finance and Admin supports the financial and administrative management of UPP missions and projects, ensuring compliance with accounting principles, efficient resource management, and adherence to donor regulations and UPP standards. The Desk Admin works closely with the Country Admin and Head of Finance, Logistics & Compliance to ensure the accuracy of financial processes and compliance with project deadlines.

Main Responsibilities

Budgeting and Forecasting

• In collaboration with the Head of Finance, Logistics & Compliance and the Country Admin, is responsible for preparing the annual mission budgets and monthly forecasts, including personnel, shared, and indirect costs.
• Regularly monitors financial allocations and coverage to ensure economic sustainability.

Management controls and Monitoring

• Conducts accurate and continuous internal controls on financial management to ensure compliance with UPP and donor requirements.
• Assesses financial risks and proposes mitigation measures in collaboration with the Country Admin.

Cash Flow and Treasury

• Monitors mission cash flows to ensure necessary liquidity.
• Collaborates with the Country Admin to identify efficient solutions for timely fund transfers.

Donor compliance

• In collaboration with the Compliance Manager, evaluates donor rules and legal restrictions.
• Ensures the implementation of systems that meet mission and project needs.

Audits and micro-assessments

• Oversees internal and external audits, organizing necessary documentation, coordinating dedicated staff, and defining schedules and methods in agreement with the Desk Program and the Country Admin.

Financial reporting

• Supports the Country Admin/Project Admin in preparing and reviewing financial reports for donors, ensuring accuracy and compliance with financial standards.
• Organizes regular meetings to summarize and monitor overall financial performance and identify cross-cutting issues.

Training and Capacity Building

• Ensures that administrative staff in the missions are trained to comply with accounting and administrative principles.

Budget proposal preparation

• Supports the drafting and preparation of budgets for new project proposals or fund reallocation.

Monitoring and periodic visits

• Conducts regular visits to UPP offices as needed.

Financial software and systems

• Collaborates with the Accounting Manager on the implementation and optimization of financial software.

Recruitment support and Line Management

• Supports the recruitment of administrative profiles required by the missions and supervises their work, fostering skill development.
• Directly manages the Country Admin and Project Admin Officer.

Communication and teamwork

• Promotes information sharing and communication within and between departments.
• Encourages collaboration and teamwork among team members.

Required skills

• Degree in Economics or related fields.
• At least 5 years of experience in financial and administrative management in similar contexts.
• Excellent knowledge of regulations from major international donors (AICS, USAID, ECHO, EU, etc.).
• Strong analytical, planning, and organizational skills.
• Proven ability to manage complex and multicultural teams.
• Excellent computer skills, including knowledge of financial software.
• Strong ability to work in multicultural teams and under pressure.
• Availability to travel to countries where Un Ponte Per operates.
• Fluency in English and Italian (written and spoken).
• Knowledge of NPS is considered an asset.

HOW TO APPLY

Interested candidates are invited to submit a detailed CV (PDF format)with the authorization to use and process data on the base of the EU Regulation 2016/679 - GDPR and a brief cover letter (PDF format) that includes the contact information for three Professional References (relevant and recent).

Only shortlisted candidates will be contacted