National Project Personnel - Administration and Finance
Indonesia
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Indonesia
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Project and Programme Management
- Closing Date: 2025-01-20
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) in Indonesia aims to assist the Government of Indonesia to develop policies, programmes, and projects to achieve food security, reduce hunger and malnutrition, help develop the agriculture, fisheries and forestry sectors, and support the management of environmental and natural resources in a sustainable manner.
FAO Indonesia seeks an National Project Personnel Administration and Finance to support the day-to-day administrative and financial matters in for the projects implemented in the country office .
Reporting Lines
The incumbent will work under the overall supervision as well as day-to-day operational guidance of the Assistant FAO Representative (Administration) in regular consultation and close collaboration with FAO Indonesia operations and programme teams.
Technical Focus
Administration, Finance and personnel process in the country offices including projects.
Tasks and responsibilities
• Assist the Travel Assistant to process air tickets request from operation desks and other requesters for local and international travels (if required). The duty includes, but not limited to, providing available flight options, booking, issuing air tickets and performing communication related to the duty with FAO Official Travel Agency.
• Review and process travel authorizations (TA) and Travel Expenses Claim (TEC) from operation desks and other requester for local travel & international travel (if required) using GRMS modules including all payments related to TA.
• Perform initial checking of air ticket invoices to comply with the Purchase Order (PO) issued prior to the submission for payment to account payable/finance unit.
• Reviews settlement process for financial report of activities for FAO Indonesia projects. The duties include accounting, checking the report, and providing inputs into the FAO system (GRMS).
• Coordinate the overall hiring plan for hiring of national and international affiliate workforce.
• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Managing the visa application process for international staff, including liaising with the Ministry of State Secretariat, the Ministry of Foreign Affairs of the Republic of Indonesia, and Indonesian Embassies abroad, and ensuring the issuance of visas, under the guidance and supervision of AFAOR Administration.
• Support the organization of team and departmental meetings, workshops, seminars, etc., including the typing of lists of participants, preparation of travel requests, files, presentations and slides, reservation of meeting rooms and hotel accommodation etc. (only if required and needed).
• Draft routine correspondence, memoranda, and reports from oral instructions whenever necessary.
• Perform other relevant duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in accounting, business administration, human resources, commerce or another field relevant to the work of Organization.
• 3 years of relevant experience in supporting administration, finance and Human Resources in the multi-disciplinary activities or projects in international and/or technical organizations will be an asset.
• Working knowledge of English
• National of Indonesia
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.