Reporting Specialist

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

FAO Afghanistan is investing across all 34 provinces of Afghanistan in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In particular, FAO provides a combination of humanitarian and basic needs/non-humanitarian assistance to female and male farmers and herders across Afghanistan in the agriculture, livestock, irrigation and natural resources sub-sectors through its projects and programs, as described in the 2024 Humanitarian Needs and Response Plan (HNRP) and the United Nations Strategic Framework for Afghanistan (UNSFA) 2023-2025, specifically under UNSFA Priority 2 Economic Opportunities and Resilient Livelihoods.

Reporting Lines

The incumbent will work under the overall supervision of the FAO Representative (FAOR) or Deputy FAO Representative (DFAOR) in Afghanistan. S/he will work under the overall guidance of the Senior Emergency and Rehabilitation Officer (Head of Programme) in Afghanistan. S/he will work under the direct supervision and report on a day-to-day basis to the Emergency and Rehabilitation Officer (Programme).

Technical Focus

The incumbent will be providing support to the Programme Unit and the country office on reporting functions (donor reports, corporate reports etc.). S/he will also work in close coordination with the various functional leads in the country office, region and HQ on the required information and ensure timely and quality documentation and submission of documents.

Tasks and responsibilities

S/he will be responsible for the below tasks\:
• Initiate and participate in the end-to-end preparation and documentation of all reports, take ownership of the entire process from the development stage until the donor final approval.
• Prepare, in close consultation with technical teams, and or review narrative reports and provide progress updates to donors on quarterly, monthly basis or as may be required.
• Support the overall revision and proofreading for timely submission of progress and final narrative reports of the emergency and resilience and Basic Human Needs (BHN) focussed projects, paying attention to detail and ensuring quality control in-line with corporate standards, including FAO corporate.
• Collaborate on the development and/or review of the FAO corporate reports (year-end report, country annual report) and UNCT level reports (UNSFA, SR) etc.
• Complete the desired information and/or edit various resource mobilisation documents – concept notes, leaflets, presentations, etc.
• Design standardized templates for the reporting team and guide and develop their capacities in writing succinct reports.
• Support programme planning and development concept notes for project proposals to donors and assist with the approval process.
• Coordinate and closely collaborate with FAO HQ PSR and OER reporting teams as and when required for the finalisation of terminal reports, especially for terminal reports to be submitted in donor templates.
• Coordinate capacity development of international and national staff involved in reporting tasks of the Programming and Reporting team.
• Establish effective collaboration with FAO Afghanistan project focal points, Technical Leads, MEAL, Cash and Vouchers team, Emergency and Resilience team, Risk Analysis team, Communications team for project reporting.
• S/he will participate in selection process and may supervise personnel as may be required.
• Any other tasks as may be required by the supervisor.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor’s degree or equivalent qualification in Political or Social Science, Economics, Public Administration, International Development Studies or related field.
• At least 5 years of relevant experience in report writing for development projects/ programmes or related field.
• Excellent written and spoken English with full proficiency (level C). Knowledge of a second FAO language will be an asset.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work;
• Excellent oral and written communication skills;
• Familiarity with the UN system, with a particular focus on writing donor and corporate reports.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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