Project Manager-Infrastructure
Port-au-Prince
- Organization: UNOPS - United Nations Office for Project Services
- Location: Port-au-Prince
- Grade: Mid level - IICA-2, International Individual Contractors Agreement
-
Occupational Groups:
- Infrastructure and Urban-Rural development
- Project and Programme Management
- Managerial positions
- Closing Date: 2025-01-20
Job categories Project Management
Vacancy code VA/2025/B5406/29423
Level ICS-10
Department/office LCR, HTCO, Haiti
Duty station Port-au-Prince, Haiti
Contract type International ICA
Contract level IICA-2
Duration Open-ended (subject to satisfactory performance and budget availability)
Application period 07-Jan-2025 to 20-Jan-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of functions:
1. Project Delivery and Performance
2. Procedures
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation
7. Personnel management
1. Project Delivery and Performance
● Develop, complete and update implementation plan(s)
● Implement the approved plan (including the establishment of milestones) within
tolerances set by the Project Board.
● Embed sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life span.
● Manage the production of the required outputs, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary.
● Ensure that quality of work packages and deliverables complies with the quality
requirements defined in the Implementation Plan.
● Liaise with any external suppliers or account managers
● Manage acceptance and delivery of work packages
● Monitor project progress ensuring that work packages are being executed properly
● Control project and work packages changes
● Identify, and anticipate in a timely manner, potential risks and issues and advises
mitigating measures to senior management/ Project Board so that maximum benefit to
partner(s) and other stakeholders is achieved
● Identify and report to the supervisor potential business opportunities for UNOPS
2. Procedures
● Comply with all organizational policy and specifically the Project Management Manual
● Prepare/adapt all relevant plans for approval by the Project Board.
● Manage the reporting obligations defined in the Legal Agreement(s) and in the
Implementation Plan
● Ensure maintenance of the project files and lessons learned are recorded
● Manage budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
● Understand and manage UNOPS overheads, allocable charges, and related corporate
charges as they apply to the project
● Understand the unique structures of the UN and budget appropriately for personnel
● Manage expenditures against the budget (based on accurate financial reports)
● Where the Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the relevant
commitments and disbursements.
● For project closure purposes, provide a formal handover of the project to the closure
manager
● Support project audit activities, including planning, preparation and coordination during
the audits and follow up on audit observations/recommendations
3. Monitoring and reporting
● Prepare and issue regular project and/or financial reports in accordance with Partner and
UNOPS requirements for reporting.
● Regularly review project status, evaluating performance criteria (scope, cost, schedule and
quality).
● Maintain diaries and progress reports as required by the organization’s standard procedures.
● Provide routine oversight and analysis of delivery data within the dashboard system.
● Ensure all project team members track and regularly update milestones and targets for the
duration of projects' life span
4. Stakeholder engagement
● Develop stakeholder profiles and facilitate the formulation of stakeholder engagement
strategies
● Establish solid working relationships with the Project Board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
● Enable the formulation of project communications plans. Coordinate internal project
communications. Monitor the effectiveness of project communications
● Coordinate stakeholder engagement and communication, ensuring effective timing and
interdependency management of communications. Ensure stakeholders are aware of project
activities, progress, exceptions and are in a position to accept handover outputs
5. Quality assurance
● Work with internal stakeholders to ensure projects comply with audit requirements
● Work with procurement/purchasing staff to ensure effective interface with suppliers' quality
systems
● Coordinate quality reviews of project documents and deliverables
● Provide quality control for management outputs (project documents, reports, etc.)
6. Knowledge management and innovation
● Encourage routine and effective capacity building activities are conducted in order to build the
long-term and sustainable capacity of staff.
● Actively interact with other Project Managers and the wider PM community to share case
studies, lessons learned and best practices
● Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are
shared in a timely and appropriate manner. Participate in the relevant Communities of
Practice
● Research and logging of lessons learned throughout the project life span.
● Provide feedback to Practice Groups on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
7. Personnel Management
● Lead and motivate the project management team
● Ensure that behavioural expectations of team members are established
● Ensure that performance reviews are conducted fairly, accurately and timely
● Select, recruit and train team as required and taking into account gender parity and diversity
objectives.
● Ensure safety and security for all project personnel and comply with UNDSS standards
Impact of Results
Project Manager directly impacts on achievement of project results by adhering to project
management methods and strategies, reducing risks, cutting costs and improving success rates.
This consequently reinforces the visibility and image of UNOPS as an effective service provider
in project services and management and strengthens its competitive position as a partner of
choice in sustainable development and project services.
1. Project Delivery and Performance
2. Procedures
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation
7. Personnel management
1. Project Delivery and Performance
● Develop, complete and update implementation plan(s)
● Implement the approved plan (including the establishment of milestones) within
tolerances set by the Project Board.
● Embed sustainability dimensions including social and gender inclusion, environmental
and economic aspects into project life span.
● Manage the production of the required outputs, taking responsibility for overall progress
and use of resources and initiating corrective action where necessary.
● Ensure that quality of work packages and deliverables complies with the quality
requirements defined in the Implementation Plan.
● Liaise with any external suppliers or account managers
● Manage acceptance and delivery of work packages
● Monitor project progress ensuring that work packages are being executed properly
● Control project and work packages changes
● Identify, and anticipate in a timely manner, potential risks and issues and advises
mitigating measures to senior management/ Project Board so that maximum benefit to
partner(s) and other stakeholders is achieved
● Identify and report to the supervisor potential business opportunities for UNOPS
2. Procedures
● Comply with all organizational policy and specifically the Project Management Manual
● Prepare/adapt all relevant plans for approval by the Project Board.
● Manage the reporting obligations defined in the Legal Agreement(s) and in the
Implementation Plan
● Ensure maintenance of the project files and lessons learned are recorded
● Manage budgets, cash flow and obligations to ensure that deliverables are met and
payments to contractors and personnel are received on time.
● Understand and manage UNOPS overheads, allocable charges, and related corporate
charges as they apply to the project
● Understand the unique structures of the UN and budget appropriately for personnel
● Manage expenditures against the budget (based on accurate financial reports)
● Where the Project Manager has no delegation as a committing officer, s/he retains these
responsibilities and will monitor and instruct/request others to carry out the relevant
commitments and disbursements.
● For project closure purposes, provide a formal handover of the project to the closure
manager
● Support project audit activities, including planning, preparation and coordination during
the audits and follow up on audit observations/recommendations
3. Monitoring and reporting
● Prepare and issue regular project and/or financial reports in accordance with Partner and
UNOPS requirements for reporting.
● Regularly review project status, evaluating performance criteria (scope, cost, schedule and
quality).
● Maintain diaries and progress reports as required by the organization’s standard procedures.
● Provide routine oversight and analysis of delivery data within the dashboard system.
● Ensure all project team members track and regularly update milestones and targets for the
duration of projects' life span
4. Stakeholder engagement
● Develop stakeholder profiles and facilitate the formulation of stakeholder engagement
strategies
● Establish solid working relationships with the Project Board (Executive, Senior Users and
Senior Suppliers), client and key stakeholders
● Enable the formulation of project communications plans. Coordinate internal project
communications. Monitor the effectiveness of project communications
● Coordinate stakeholder engagement and communication, ensuring effective timing and
interdependency management of communications. Ensure stakeholders are aware of project
activities, progress, exceptions and are in a position to accept handover outputs
5. Quality assurance
● Work with internal stakeholders to ensure projects comply with audit requirements
● Work with procurement/purchasing staff to ensure effective interface with suppliers' quality
systems
● Coordinate quality reviews of project documents and deliverables
● Provide quality control for management outputs (project documents, reports, etc.)
6. Knowledge management and innovation
● Encourage routine and effective capacity building activities are conducted in order to build the
long-term and sustainable capacity of staff.
● Actively interact with other Project Managers and the wider PM community to share case
studies, lessons learned and best practices
● Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are
shared in a timely and appropriate manner. Participate in the relevant Communities of
Practice
● Research and logging of lessons learned throughout the project life span.
● Provide feedback to Practice Groups on policy, supporting guidance with an aim towards
continuous improvement of UNOPS policies
7. Personnel Management
● Lead and motivate the project management team
● Ensure that behavioural expectations of team members are established
● Ensure that performance reviews are conducted fairly, accurately and timely
● Select, recruit and train team as required and taking into account gender parity and diversity
objectives.
● Ensure safety and security for all project personnel and comply with UNDSS standards
Impact of Results
Project Manager directly impacts on achievement of project results by adhering to project
management methods and strategies, reducing risks, cutting costs and improving success rates.
This consequently reinforces the visibility and image of UNOPS as an effective service provider
in project services and management and strengthens its competitive position as a partner of
choice in sustainable development and project services.
Education/Experience/Language requirements
Education:
Certification:
Experience:
Language Requirements:
- Advanced University Degree in Project Management,Architecture, Civil Engineering.
- A combination of Bachelor’s degree with an additional 2years of relevant work experience may be accepted in lieu of the education requirements outlined above.
Certification:
- Certification in Project Management (PRINCE2, PMI,etc.) is an asset.
- Complete the UNOPS PMM, UNOPS PMM Infraperspective and oneUNOPS Projects training within (3)months from joining UNOPS.
- Professional certification from an accredited institution (PEng., CEng. , etc) is an asset
Experience:
- A minimum of 5 years' experience in Implementing and managing infrastructure projects (roads, culverts,
- bridges, irrigation, health, windmills, solar power, ports,etc.) is required.
- Experience in contract management is an asset.
- Knowledge of FIDIC contracts is an asset.
- Technical acumen, with the ability to understand and speak to technical project plans and documents.
- Experience in planning and applying Health & Safety procedures is an asset.
- Experience in developing Procurement strategies is an asset.
- Proficient in MS Project and Schedule Analysis is an asset.
- Experience in developing countries or post conflict environments is an asset.
- Experience in writing reports, performing data analysis,and writing technical documents is an asset.
- Knowledge of quality assurance methodologies is an asset.
- Experience in risk management is an asset.
- Experience working in multicultural teams is an asset.
- Experience in managing teams is an asset.
- Strong analytical capabilities with the ability to manage tasks associated with the development of projects.
- Strong Problem Solving Skills.
Language Requirements:
- Fluency in French is required.
- Intermediate level English is required.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.