Finance & Administration Assistant

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Description:

• Liaise with the Country Office Finance and Administration Unit, counterparts, and other parties in the preparation of contracts, budget, and payments, as tasked by the Head of Field Office (FO).
• Monitor the sub-imprest bank and petty cash account regularly, to ensure the adequate funds available and appropriately disbursed.
• Verify vendor claims, advances, payment requests (including supporting documents), disbursement vouchers, Cooperating Partners' (CPs) financial reports and other receivables and observe appropriate procurement procedures, to ensure that suppliers, CPs are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Assist in compiling information from various organization sources to prepare reports relating to budgets, accounting, finance and statistics.
• Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
• Asset management. Act as Assets Focal Point and conduct the physical count.
• Fleet Management. Supervise drivers, update FMS on a regular basis (Maintenance and fuel entries), assign vehicles through Humanitarian Booking Hub. Provide monthly Admin related reports on Fleet and Assets management.
• Stock management. Keep accurate records on stationery and spare parts stock.
• Perform a variety of administrative tasks related to project implementation, including screening, and collecting all programme/ project documentation, archiving of project documents.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
• Collect, compile, and provide information when required, support programme and project staff in preparation of different presentations, reports, etc.
• Make the required travel arrangements, accommodation, venue, and other logistics for workshops, trainings, seminars, etc.
• Perform other tasks related to the Field Office premises and its operations as requested by Head of FO.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education. Bachelor's degree in Accounting and Finance, Mathematics, Computing, Development and/or Business Administration or other related subjects would be desired.

 
Experience:

At least 5 years of progressive experience in administration and finance.

Demonstrated experience in preparation of financial and admin reports.

Knowledge & Skills:

• Previous experience of working for international organizations in administration and finance.
• Knowledge of Excel or specialized programs for asset management.
• Experience in working for complex local development programmes is an asset.
• High sense of responsibility, willingness to take initiative, excellent communication skills and team spirit are important assets.
• Affinity with the mandate and role of the United Nations.

Languages:

Fluency (level C) in English language and Tajik. Fluency in both Tajik and Russian is advantage

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.