Human Resources Assistant

DEADLINE FOR APPLICATIONS

22 February 2025-23:59-GMT-03:00 Brasilia Standard Time (Sao Paulo)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Human Resources Assistant

Location: Brasília, Brazil

Application Deadline:  23/02/2025

Type of Contract: Service Contract

Level: SB3-4

Duration:  06 months (with the possibility of extension)

Background

The Centre is an innovation that seeks to respond government demands for technical support to strengthen their national capacities and knowledge on sustainable school feeding and to support them in the design and management of healthy and sustainable national school feeding and other hunger programmes. 

At WFP Brazil, we are looking for talented professionals to support the Human Resources Unit in Brasilia. As HR Assistant, you will work under the general supervision of the Senior Human Resources Associate, and work in close collaboration with the Support Services team to perform a range of HR tasks and support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client focused and strategy-oriented HR services.

Duties and Responsibilities

Accountabilities: The HR Assistant will carry out various tasks pertaining to Human Resources, Administration and Finance. Within delegated authority and in accordance with respective WFP manuals, rules and regulations, you will provide effective support to the office on the following activities:

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.

2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.

3. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information to enable timely HR services.

4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.

5. Provide administrative support in various HR activities in the areas of work allocated by the supervisor including onboarding of new employees in compliance with relevant processes and procedures.

6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

7. Draft various HR documentation required for the specific area of work ensuring accuracy and meeting established deadlines.

8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines, ensuring compliance with the established deadlines and accuracy of HR data.

9. Support the recruitment, selection and hiring processes on all its phases.

10. Support the organization of presentations, events, webinars and workshops.

11. Perform other duties related to the functional area.

Expected Results:

At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.

Minimum qualifications:

Education: University degree in Human Resources, Business Administration, Psychology or another related field is required. A post-secondary certificate in the related functional areas is an advantage.

Experience:

Minimum 3 years of progressively responsible work administrative experience related to the activities mentioned, including at least one year in the field of Human Resources.

Language requirements:

Fluency in both oral and written communication in Portuguese and English, including ability to draft written correspondence in these languages. Working knowledge in Spanish is considered an asset.

Knowledge:

• Proficiency in Microsoft Office package (Word, Excel and Power) Point.
• Knowledge and practical use of ERPs (e.g. SAP) is an advantage.
• Knowledge of UN HR policies and procedures is an asset.

Functional Capabilities

Capability Name - Description of the behaviour expected for the proficiency level

Employee orientation - Demonstrates understanding of various employee contexts to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Office management.

HR Expertise & Policy Knowledge - Is able to interpret detailed knowledge of HR policies, operational processes, HR practices and internal regulations, within the organizational context, to provide guidance to employees and implement solutions within area of responsibility.

Enabling Talent Management Solutions - Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

HR Operations Management - Demonstrates understanding of HR operations impact on the broader organizational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes.

Remuneration package

For this position, the incumbent is entitled to a gross monthly salary of BRL 8,074.23. WFP also pays the local social security plan (INSS). The contract includes a co-participative international health insurance plan to the employee and dependents (spouse and children), and a death and disability plan to the employee.

The candidate must have Brazilian Nationality or be legally authorized to work in the country.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.