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International Intern - Advocacy Officer on Energy Transition and Digitalization

Dili

  • Organization: UNDP - United Nations Development Programme
  • Location: Dili
  • Grade: Internship - Internship
  • Occupational Groups:
    • Legal - Broad
    • Political Affairs
    • Communication and Public Information
    • Renewable Energy sector
  • Closing Date: Closed

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Since 1999, UNDP has been supporting the Timorese people move from post-conflict recovery towards sustainable development. UNDP’s current Country Programme 2021-2025 specifically focuses on poverty reduction and employment, climate resilience, and accountable governance. This initiative falls under the management of the Democratic Governance Unit to support the building of strong and capable public institutioins, and inclusive and effective democratic governance in Timor-Leste. 

 

The past years, UNDP Timor-Leste has been engaged in promoting digitalization and energy transition in support to Government, local communities and local government. To reflect and these efforts as a contribution to the country’s sustabiable develoement, the Office will conducted several advocacy events and activities, giving the voices to beneficiaires and youth as well as decision-makers.


 
Duties and Responsibilities


Under the supervison of the UNDP’s Communication officer, the Advocacy Officer on Energy Transition and Digitalization will undertake the following tasks: 

 

1. Programme implementation and logistics support: 

  • Support with the organization of events, conferences and other meetings and the drafting of relevant documentation pre-and post-meetings; 
  • Ensure that all logistics aspects of the organization of the activity and meeting are anticipated and taken care of prior, during and after the conducting of these activity and meeting
  • Assist the team in coordinating with beneficiaires for sending invitations for events, confirming their assistance, etc.;
  • Assist the drafting and translation of communication and visibility material; 
  • Support the development of outreach materials, and the required materials for events, conferences, and other meetings; 
  • Assist in conduction surveys among beneficiaires; 
  • Prepare meeting documents and meeting reports; 
  • Ensure that all communications are well documented, and process managed with the utmost transparency; 
  • Undertake any other task as required. 

2. Event Managements

  • Provide administrative and logistical support to the organization of events, field missions, dialogues, presentations, meetings and other events;
  • Support in the documentation of events
 
Competencies
  • Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP’s procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
  • Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority;
  • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;
  • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
  • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
  • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;

The applicant should also have a genuine commitment towards the vision and mission of UNDP, as well as to the UN Core Values. 


 
Required Skills and Experience

 
Education:

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

  1. Be enrolled in the final academic year of High school or first university degree in relevance study area. 
  2. Have recently graduated with High school or a university degree and, if selected, must start the internship within one-year of graduation
  3. Intrest on energy transition and digitalization. 

Ideally, the applicant’s education should be in a relevant field to the internship position to which they are applying for.

Stipends and Insurance
 

Stipends:

  1. Where an intern is engaged in-person and is not financially supported by any institution or programme, such as a university, Government, foundation or scholarship programme, a stipend intended to help cover basic daily expenses related to an in-person internship, such as meals and transportation at the duty station, must be paid by the receiving office. 
  2. Where an intern is engaged remotely and is not financially supported by any institution or programme, such as a university, Government, foundation or scholarship programme, a remote stipend intended to help cover expenses related to the internship, such as internet connections or other means to remain in contact with the receiving office, must be paid by the receiving office. 
  3. The monthly amount of the stipend for remote internships will be based on a standard global rate applicable for all remote internships. The amount of the stipend for in-person internships will be set for each duty station. The monthly stipend rates of both remote and in-person internships will be published annually by the Bureau for Management Services’ Office of Human Resources (BMS/OHR). The stipend will be paid on a monthly basis and will be pro-rated for part-time internship arrangements.
  4. Where an intern is financially supported by an institution, Government or third party, UNDP will, subject to the rules of such institution, Government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.
  5. No other payments of any kind, or advance on the stipend due, will be made to an intern by the receiving office in connection with an internship agreement, except for any reimbursements made to an intern under paragraph 33 of the present policy.
  6. Interns will accrue combined sick and annual leave at the rate of 2 ½ days per month, which will be prorated to the nearest half day for part-time internships. Any accrued leave days not used by the end of the internship will be forfeited. Any unjustified absences during the internship period exceeding a total of nine days or as prorated for part-time internships, will be deducted from the monthly stipend.

Expenses & Insurance 

1. Costs and arrangements for travel, visas, passports, accommodation and living expenses are the responsibility of:

      (a) The sponsoring institution, related institution or Government, which may provide the required financial assistance to its students; or

      (b) The intern.

2. Interns, whether engaged in-person or remotely, are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide self certification of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern. 

3. Selected candidates for in-person internships must show proof of valid medical insurance for the duty station in which they will intern. For interns  that are neither nationals nor residents of the duty station of the internship, the insurance must include adequate coverage in the event of an injury or illness during the internship duration which:

      (a) Requires transportation to the home country or country of residence for further treatment;

      (b) Results in death and requires preparation and return of the remains to the home country, or country of residence.

UNDP accepts no responsibility for loss or damage to personal effects that may occur during the internship.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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This vacancy is now closed.