EUAA Deployment Management Officer - interim support EUOS

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Deployment Management Officer - interim support EUOS

Location: EUAA HQ, Valletta Waterfront

Tentative start date: 01.04.2025, with a probationary period of 6 months.

Salary Category IV - Gross monthly: EUR 3,920.31

Job Description

Key Responsibilities: 

• Oversee the implementation of all deployment activities in the Sector, serving as the focal point for related programs across different country operations, ensuring alignment with EUAA operational priorities and guidelines 
• Assist the Head of Sector in planning and executing annual and multi-annual operational activities related to personnel deployments
• Plan and review requirements for personnel, aligning deployment needs with operational objectives 
• Streamline workflows for deployment, develop and maintain internal working guidelines, management tools, databases, and data collection instruments ensuring harmonisation of relevant workflows to ensure efficiency and consistency across the different teams 
• Coordinate onboarding processes for staff, experts, and temporary agency workers, ensuring smooth processes for onboarding and performance management, and personnel integration into operations 
• Provide training for new team members, ensuring effective coordination and monitoring of their ongoing activities
• Monitor feedback and well-being of deployed personnel, addressing concerns promptly and escalating issues as required 
• Prepare inputs for reports, briefings, and policy documents concerning deployment and program performance 
• Collaborate on job profile development and oversee assessment and selection procedures. 
• Manage time-related activities (e.g., leave, travel, and entitlements) and maintain accurate records for deployment activities. 
• Support financial workflows, including processing claims, invoices, payments, and budget tracking in coordination with administrative teams. 
• Maintain and update deployment management platforms and tools to support planning and monitoring efforts. 
• Support ad hoc tasks and projects as required by the Head of Sector.

Minimum requirement

• Completed university studies of at least three years attested by a diploma. 
• At least two years of experience with the recruitment, administration and/or management of personnel (e.g. staff, temporary staff, experts); 
• Proven professional experience in drafting templates, documents and reports. 
• Meet the character requirements for the duties involved; 
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL); 
• Computer literacy, including MS Office Suite, use of internet and web-based applications.

Advantageous criteria

• Previous experience within an international and multicultural environment. 
• Experience with the use of deployment management information systems/databases.

Required skills and competencies

• Excellent planning and organisational skills; 
• The ability to prioritise work and deliver under pressure; 
• The ability to work under minimal supervision on multiple tasks;
• Strong service-oriented attitude and flexibility; 
• Excellent intercultural/interdisciplinary communication skills; 
• Excellent analytical capabilities and problem-solving skills; 
• Attention to confidentiality and integrity.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: 

https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: UW672