Konnekt forms part of a consortium handling temporary employment for a EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

We are looking for Administrative Assistants to work for the European Border and Coast Guard Agency (FRONTEX). The chosen candidates will be forming part of FRONTEX interim staff providing support in specific areas. 

Human Resources and Corporate Services Division / Human Resources Unit / Talent Acquisition and Planning Sector.

Responsibilities:

• Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents- minutes, reports);
• Support in pre-boarding procedures (preparation of Document Management System requests for access cards and IT equipment, scheduling medical check-ups, communicating with candidates);
• To monitor functional mailboxes and communicate with internal and external parties;
• To assist in the preparation of statistical data (tables, graphs and charts);
• To provide administrative support in general administrative procedures;
• To support the document flows and archiving;
• To carry out data entry and support an administration and monitoring of electronic databases;
• To assist in the organisations of online and physical meetings and drafting minutes as necessary;
• To perform basic administrative tasks as copying, scanning, etc.

Essential requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: At least 1 year of professional experience in the specific duties involved;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook, PowerPoint)
• Language skills: very good command of both written and spoken English (at least B2) / 

Advantageous:

• University Degree
• Knowledge of additional EU language

Personal skills:

• High level of responsibility and ability to work independently
• High level of service orientation
• Ability to work under pressure and experience in organizing work and prioritizing accordingly
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner
• Strong sense of accuracy and attention to detail
• High level of discretion and ability to handle confidential matters
• Proven organizational skills
• Ability to adapt to a dynamic working environment
• Ability to learn new skills and software
• Ability to work in a team

Job Reference: IW778