EUAA Administrative and Project Support Administrator - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative and Project Support Administrator - Interim Support

Location: EUAA HQ, Malta.

Tentative start date: As soon as possible.

Salary Category IV - Gross monthly: EUR 3,920.31

Department: AC / PFMU

Job Description

• Administrative support to contract managers in implementation and monitoring of the Procurement and Facility Management Unit (PFMU) contracts
• Oversee and manage contracts of the PFMU throughout their lifecycle, ensuring timely and proper implementation and compliance with their terms and conditions
• Ensures legality and regularity as well as sound financial management in public procurement and contract management
• Perform public procurement related tasks (e.g. market analysis, preparation of technical specifications)
• Supporting the implementation of ad hoc projects related to the PFMU
• Supporting the maintenance of databases, contact lists, archiving systems and management of functional mailboxes and calendars
• Other administrative support related to public procurement and contract management,
• Perform any other task as requested by line manager or coordinator

Minimum requirements

• Completed university studies of at least three (3) years, attested by a diploma.
• Experience in contract management (public or private);
• Experience in procurement (public or private).

Advantageous

• Experience in management of the European Union contracts;
• Experience in the European Union public procurement.

General Requirements

• Effective written and spoken communication skills in English, the working language of the EUAA;
• Competent user of electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet, web-based tools, etc.);
• Excellent time management and organisational skills;
• Ability to work effectively in a team and in a multicultural and multilingual environment;
• Good communication skills and well-developed interpersonal skills;
• Accuracy and attention to detail;
• Strong service-oriented attitude and flexibility;
• Strong sense of confidentiality, integrity and discretion.

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: 

https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: UR882