HR Assistant

Under the guidance and supervision of the HR Officer, the Human Resources Assistant provides support to HR services in the field office support services function, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the unit.

The HR Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent

1. Implementation of HR strategies and procedures
2. Implementation of HR services
3. Knowledge building and sharing

• Review of requests for recruitment of international consultants ensuring documentation is complete and in conformity with recruitment policies and procedures. Monitoring and tracking the status of requests, and initiating follow-up action to ensure the submission is timely, accurate and contains complete documentation.
• Review of Terms of Reference or Job Descriptions, consulting with requesting colleagues regarding any discrepancies between its content and the recommended level of remuneration.
• Preparation of Offer of Appointment or Assignment and related documentation for the signature of the designated official.
• Proactive customer service to clients alerting the supervisor of any problems or delays in the stages of the recruitment process.
• Briefing and guidance to clients and partners on the application and interpretation of recruitment policies and procedures. Update and maintenance of information in recruitment systems to allow accurate statistical reporting.
• Response to human resources queries from staff in the unit and elsewhere in the Programme and to requests for information on employment and recruitment status.
• Coordinating the processing of permit applications (e.g. support for letters for visas, UNIDs, premises access) with the United Nations and establishment of a tracking system. 
• Extraction and input of data from various sources in the human resource database;
• Review of supporting documentation for processing various HR actions
• Verification of benefit and other human resource-related claims for accuracy and conformance with personnel rules and regulations;
• Assistance to supervisor(s) in monitoring the contractual status of all staff on various appointments based in immediate location or within the office’s mandate; monitoring of within grade service increment schedules and timely preparation and issuance of contract renewals and personnel action forms;
• Checking and maintenance of attendance registers, leave reports, and other forms and reports;
• Maintenance of personnel files for all personnel at location, ensuring all documentation is complete; maintenance and update of confidential personnel information and documents,   ensuring relevant documents are kept in their respective files;
• Search, retrieval, compilation, assembly and archival of a variety of HR statistical data from computer files, records, reports or from other sources for external use;
• Collection and maintenance of information on commercial, private and interagency training schedules and institutions (course schedules, curricula, and cost);
• Assistance in the preparation of administrative reports; drafting of routine correspondence; arrangement for briefings and debriefings 
• UNOPS, UNDP and UN-issued Human Resource and Personnel policy manuals, rules, regulations, guidelines, and circulars, updated and filed regularly;

• Participation in the training for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.

• With secondary education, 2 to 3 years of relevant HR administrative experience.

• Experience in the usage of computers is required.

• Experience in handling of web-based management systems is required

• Experience in using googlesuite application is highly desirable.

• Fluency in written and oral English and the local language Urdu is required.