Executive Secretary

Office/Unit/Project Description  

UNDP signed the Country Coordinating Mechanism (CCM) Funding agreement in February 2025. The overall goal of the project is to ensure effective functioning of the CCM Suriname in accordance with the Global Fund to fight Aids Tuberculosis and Malaria Guidelines and Requirements for CCMs. The Executive Secretary leads a CCM Secretariat and is accountable to the CCM. The CCM Secretariat supports the CCM to effectively implement a national disease strategy that pursues the goal of ending the diseases as pandemics by 2030. The CCM Secretariat facilitates the work of the CCM by enabling an effective governance mechanism using highly proficient political and technical skills. They maintain a repository of CCM documents, mediate in areas of dispute amongst members and act as an advisor for the CCM in-country. They also serve as a bridge between national stakeholders and the Global Fund Secretariat. In a regional context, the Regional Coordination Mechanism (RCM)’s Executive Secretary also supports the exchange and collaboration with CCMs and other multi-country initiatives. 

The Objectives of the Position are; 

1. Facilitate and support analytical data-driven discussions and decision- making. 
2. Provide support to oversight planning and implementation. 
3. Provide technical and administrative support to the CCM oversight committee. 

Under the overall supervision of the UNDP Deputy Resident Representative and in consultation with the CCM Secretary and CCM Executive headed by the CCM Chair, the Oversight Officer will be responsible for supporting the CCM in the overall implementation of the project focusing mainly on the financial, programmatic and management aspects of the grant portfolio. 

Scope of Work  

1.Support Oversight Planning and Implementation 

• Respond to the operational needs of the CCM particularly supporting CCM leadership, including ensuring all members are knowledgeable about Global Fund strategic and technical directives and guidelines, and enabling member engagement as required (coordinating logistics, facilitating participation and circulating minutes).
• Lead the Secretariat team in supporting CCM members and fulfilling its obligations to the Global Fund such as financial reporting on CCM funding and adherence to CCM eligibility requirements. 
• Lead the Secretariat team in supporting CCM committees: those that are permanent (e.g., executive, oversight, governance) and temporary (e.g., elections). 
• Provide orientation and training to new CCM members or refresher trainings to CCM members. 
• Act as custodian and mediator of ethical and governance matters to protect the integrity of the CCM as a whole, such as applying the Ethical Code of Conduct to all CCM Secretariat staff and CCM members and resolving issues as they arise. 
• In coordination with the Global Fund Country Team, assist the CCM leadership in the development, costing and implementation of annual CCM priorities, including identifying related capacity gaps.
• Develop procedures (including ToRs informed by all relevant stakeholders) and templates for Global Fund-related processes, such as assessments of the performance of the CCM, and financial management of the CCM Secretariat budget. 
• On a continuous basis, document information regarding CCM operations and ensure robust management of key documents.
• Provide support to the Global Fund Country Team and other stakeholders from the Global Fund, for example, Board members and parliamentarians from donor countries, working towards the common goal of ending the three diseases as pandemics by 2030.

 2. Provide Technical and Administrative Support to the CCM Oversight Committee 

• Under the CCM leadership, support all relevant aspects of the Global Fund access to funding processes - national strategic plan, gap analysis, request for funding design stages through the final signature of Global Fund grants by Principal Recipients (PRs) - and ensure that all processes are documented, led and informed by appropriate data-based decision-making.
• With the relevant resources from the Secretariat team, support the oversight committee in its mandate of gathering and analyzing grant and national data. Support the oversight committee in developing recommendations to CCM leadership to resolve bottlenecks or suggest solutions such as technical cooperation needs. In transitioning contexts, support the oversight committee in overseeing transition workplans and implementation of transition readiness assessment recommendations.
• Accompany the CCM through the process to access Global Fund support, including coordinating the country dialogue and PR selection process. The funding request will be aligned to the country context and global goals to end the pandemics. 
• After the grant-making process, in partnership with the Global Fund Country Team and with the relevant resources from the CCM Secretariat team, oversee a “knowing your grant” orientation of the CCM.
• Advocate on behalf of national stakeholders and CCM members on areas of Global Fund-related requirements linked to accessing the country’s full Global Fund grant allocation. This includes the country adhering to co-financing commitments and/or PRs improving grant performance.

3. Facilitate and support analytical data-driven discussions and decisions 

• Develop proposals for the CCM leadership and the Global Fund on the appropriate positioning of the CCM and document the necessary linkages between the CCM and all other significant coordinating platforms in the country. The main purpose being to support harmonization and strengthened efficiency (both in terms of governance bodies and in the fight against the three diseases). In countries where a disease component/s is preparing for or transitioning from Global Fund financing, focus on documenting links to other platforms that are relevant to transition preparedness, planning and implementation. 
• Attend and support other national health platforms to bring the voice of the CCM and also to identify synergies in the coordination of health and donor investment. 
• Facilitate the CCM’s role in sustainability and transition planning and implementation, including ensuring strong inclusion of civil society and participating in efforts to strengthen sustainability of Global Fund investments 

4. Foster meaningful, inclusive and active participation of key stakeholders and knowledge sharing 

• Work with the Global Fund Country Team, PRs and CCM to discuss Global Fund communications, and guide the CCM on their implications for actions and relevant adjustments.
• Engage with senior government officials to promote the role of the CCM in the national health landscape. 
• Ensure that credible and verified community input on the CCM is brought to high-level government discussions in order to drive a more informed response to the three diseases.
• Carry out additional tasks under all the above-mentioned functional areas as requested by the CCM, according to its context and threshold level.
• Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Metrics  

1. Quarterly tracking and reporting on the absorption of resources available for oversight within the CCM funding agreement. 
2. Timely submission of analysis/technical summaries/completed oversight tools to support the oversight committee meetings. At least five working days before each meeting is considered best practice. 
3. Timely submission of draft minutes of oversight committee’s quarterly meetings with PRs to the oversight committee. Three working days after each meeting at the latest is considered best practice. 
4. Timely submission of site visit reports to the oversight committee chair. Three working days after each visit is considered best practice. 
5. Biannual oversight orientation for all new oversight committee members. 

Institutional Arrangement 

The Executive Secretary reports to the CCM Chair and is accountable to the CCM General Assembly. In addition, the Executive Secretary liaises and coordinates with the CCM Oversight Committee, CCM Secretariat Staff, CCM Executive Committee, the Country Team (when possible and during country visits), and Principal Recipients 

*The CCM Secretariat serves the CCM as well as its appointed committees.  The Secretariat is under the direct supervision of the Chair of the SICCM. 

Competencies 

Minimum Qualifications of the Successful NPSA 

Disclaimer

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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