Project Coordinator

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nation that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives.
The FAO Representation in Madagascar, has been established since 1981 and now covers the FAO offices of Comoros, Mauritius and Seychelles. Led by a representative based in Madagascar office, the focus is to support governments in these countries to develop policies through programmes and projects based on more efficient, inclusive, resilient and sustainable agri-food systems for better production, better nutrition, better environment and a better life.
The FAO Representation in Madagascar, Comoros, Mauritius and Seychelles is expected to start the implementation of the project funded by the Government of Japan aiming to strength the management of abandoned, lost or otherwise discarded fishing gear (ALDFG) for cleaner oceans in the West Indian Ocean. Therefore, the organization is seeking for a coordinator of the project based in Seychelles with missions to Madagascar, Comoros and Mauritius.

Reporting Lines

The incumbent will be working under the overall supervision of FAO Representative in Madagascar, Comoros, Mauritius and Seychelles, and direct supervision of the Deputy FAO Representative in collaboration with the International Team Leader / Senior Technical Advisor. His/her duty station will be posted in the Seychelles.

Technical Focus

Project management, fisheries waste management, prevention and reduction of plastic pollution, plastic waste management.
The incumbent will be responsible for the direct implementation of the project in Madagascar, Comoros, Mauritius and Seychelles.

Tasks and Responsibilities

• Ensure overall coordination, planning, resource allocation, implementation, monitoring and reporting of the technical, operational and financial execution of the project.
• Support real-time monitoring of the project's progress and alert the budget holder and the office for potential problems that could lead to delays in implementation
• Ensure regular communication and coordination with institutions, beneficiary stakeholders, private sector and appropriate national and local project partners to ensure effective technical implementation of activities according to the project's annual work plans.
• Ensure the development and monitoring of the project's monitoring-evaluation matrix and plan and oversee its implementation in coordination and collaboration with the monitoring-evaluation unit.
• Coordinate data collection, collation and management of project-related fisheries and waste management data, including information on external aid to the sector in the four countries as outlined in the Project Document.
• Coordinate national technical teams, ensuring and promoting a programmatic approach to achieve the expected project results.
• Liaise with other projects, programmes and organizations in the region and beneficiary countries for a proper work planning of the project.
• Contribute to the drafting of terms of reference for the selection of the institutional, technical and operational partners and private service providers required for the success of the project, in collaboration with the specialized division at FAO sub-regional and regional officers and at HQ.
• Produce timely narrative progress reports on project activities, including performance analyses, constraints encountered, and mitigation measures taken, in accordance with the funding agreement concluded with the donor.
• Review and approve the technical reports of international and national affiliate workforce and service providers recruited under the project.
• Participate in the identification and preparation of program and project proposals to continue supporting efforts done by the project beyond the time-life of the project.
• Collaborate with the communications team to contribute to the implementation of the communications and visibility plan by providing the technical elements to promote project activities, results and impacts (data, field information, testimonials, photos, etc.). This information will be used by the communication team to design and disseminate communication materials through the appropriate channels. The Coordinator guarantees the availability, accuracy and consistency of the technical content to be used.
• Perform other related tasks as requested by the FAOR and/or his Deputy, taking into account the competencies within the framework of program management of FAO affiliate workforce.
o Work, operational and budget plans
o Relevant institutions and stakeholders identified
o Terms of Reference and Letters of Agreement developed according to the agreed work plan
o Inception activities planned and conducted within the time-frame of the contract
o Effectively assisted project activities implementation aligned with the operational plan and the project document
o Midterm progress report including technical and financial reports
o Final report including technical and financial reports

FAO Standards and guidelines\:

• Liaison with OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, aligned messaging, and appropriate review and clearance processes.
• All communication materials will follow FAO clearance processes and comply with FAO standards, including\:
FAO Strategic Framework 2022-31\: https\://www.fao.org/strategic-framework/en
FAO social media policy and guidelines\: https\://www.fao.org/2/socialmedia
Social Media Branding Guidelines\: https\://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE https\://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http\://www.fao.org/faoterm
FAO Names of Countries https\://www.fao.org/nocs/en   
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
• Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in marine ecosystem management, (plastic/solid) waste management or in a field relevant to fisheries development
• At least 5 years of professional experience in project management, fisheries development and/or fishing waste management
• Working knowledge of English and French

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• Experience in working in developing countries;
• Experience in preparation and management of UN projects and processes, preferably with the FAO;
• Capacity and demonstrated experience in working and establishing working relationships with government and non-government representatives;
• Sensitive to different cultures and customs;
• Relevance of academic qualification;
• Extent of relevant experience (project management, waste management, fisheries development);
• Extent of relevant technical experience in developing countries;
• Personal skills\: self-driven, team player, patient, self-confident, reliable and empathetic;
• Relevance of analytical and organizational skills.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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