Procurement Specialist

1. Development and Implementation of  procurement strategies 

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Team Management

5. Facilitation of knowledge building and knowledge sharing

Duties and Responsibilities 

Under the general guidance and supervision of the Procurement Senior Manager, the incumbent responsibilities include the following: 

• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in EAPMCO and Project operations.

• Provision of supply-market intelligence and analysis. 

• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:

1. Expertise in market intelligence matched to business requirements;
2. Optimal Stakeholder management principles;
3. Sustainability criteria;
4. Appropriate work processes to individual cases.

• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in EAPMCO, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

• Sustainability embedded in the procurement process.

• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

• Creation, implementation and oversight of proper monitoring and control of procurement processes in EAPMCO and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 

• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) for quality assurance purposes.

• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.

• Implementation of Internal control system.

• Elaboration of comments regarding project audit reports of the EAPMCO’s, when necessary.

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

• Lead and manage the personnel in the assigned section/team within the Procurement business stream 

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Organize, facilitate and/or deliver training and learning initiatives for EAPMCO personnel on Procurement-related topics.

• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

Impact of Results 

The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the EAPMCO’s operations.  Timely, market-aware, and accountable delivery of services, ensures EAPMCO performance, efficiency and client satisfaction, which promote the image and credibility of the team and EAPMCO as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Education: 

• Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Humanities, Commerce, Business Administration, Public Administration, Finance, Economics or related field.

• A First University degree in combination with a minimum of seven (7) years’ qualifying experience, may be accepted in lieu of the advanced university degree.

• Equivalent certification in Supply  Chain Management, Procurement and Supply, Logistics or similar field in combination of qualifying experience may be accepted in lieu of an advanced university degree.

• Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience: 

• A minimum of five (5) years’ experience in executing procurement processes in combination with a relevant advanced university degree or its equivalent is required.

• Experience in the international context (working in an international organization, working as an international personnel, etc) is required.

• Experience in procuring for infrastructure projects is required.

• Experience in the Procurement field in the UN Common system is an asset.

• Experience working in the Pacific countries or similar is a distinct advantage.

• Experience working in a hardship duty station, including conflict or post-conflict duty station, is an advantage 

• Experience in procurement processes in UNOPS is an asset. 

• Experience in the usage of computers and G Suite application is an advantage.

Language Requirements:

• Full working knowledge of English language is required.