Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Directorate for Education and Skills (EDU) leads the Organisation’s work to help member and non-member countries achieve high-quality learning for all, design better skills policies, and turn them into jobs and growth. The Directorate carries this out by providing statistics, analysis and policy advice to countries on a wide range of educational topics.

EDU is looking for experienced and dynamic Project Assistants to carry out a wide range of tasks within the Directorate as part of project work and also to contribute to Division-wide tasks. The recruited Project Assistants will play a key role in the organisation of international meetings and workshops (on site or through IT platforms), the processing of contracts, the preparation of documents for publication, the updating of web pages, the organisation of missions, and in providing other administrative support to their respective team. The selected candidates will report to the relevant project managers in one of EDU’s divisions and will work in close co-operation with other assistants and EDU’s central management unit.

Job Description

Main Responsibilities

Publications, documents and web pages

• Prepare reports for release as OECD publications (using the appropriate template [ONE Author] and following the OECD style guide); and other highlights and briefs documents; prepare and publish EDU working papers on the OECD’s internal publication platform and the OECD website. This includes preparing the publications’ or other documents’ layout, proofing of documents and texts for quality assurance and the formatting/editing of tables and graphs.
• Liaise with OECD’s Directorate for Communications (COM) and EDU communications staff in connection with the preparation, release and dissemination of reports.
• Prepare official documents (e.g. discussion papers, agendas, summary records) using the appropriate template [ONE Author] and, where necessary, for submission to OECD’s internal documents platform [ONE Members and Partners].
• Manage and update several communication platforms used by projects: Website, ONE Communities and eShare site.
• Facilitate communication and information sharing between projects and participating countries, international agencies and individual experts.
• Monitor electronic communications, contact lists, and Web-based information related to projects, in coordination with other EDU staff, COM and external partners.

Meeting Organisation and missions

• Participate in the planning and organisation of internal, external and official meetings with representatives of countries, other international agencies, education stakeholders and individual experts. This includes setting up videoconferences, webinars and other virtual meetings, formatting and posting of documents and presentation materials, registration of participants, meeting logistics, translation requests, and liaising with delegations and conference services as needed.
• Prepare and process missions for staff and external experts, including travel arrangements and visa applications, processing of mission orders and liquidations.

Administrative assistance and office co-ordination

• Provide project support by participating in and documenting team meetings; monitoring and implementing corporate and directorate policies and procedures; orienting and training new intern and temporary staff.
• Support the project’s team in managing Voluntary Contributions (VCs), including the communication and review process with other OECD units (DSU, PBF and LEG) as agreed upon with the project manager.
• Manage contractual arrangements with service providers, invited experts, and consultants for the project.
• Carry out the full range of standard secretarial duties: maintain appropriate filing systems; prepare internal and external correspondence in English and French; draft routine correspondence on own initiative; and organise visits and welcome visitors and delegates.
• Participate in OECD, EDU and specific division initiatives to improve administrative practices and identify more efficient ways of working in the Division.

Qualifications

Ideal Candidate Profile

Academic Background

• A higher education degree in a relevant field and/or office administration and secretarial studies.

Professional Background

• Proven experience in performing similar functions, preferably in an international context.
• Good knowledge of the administrative rules and procedures of the Organisation, in particular with respect to missions, voluntary contributions, preparation of OECD documents and organisation of meetings or the ability to acquire this knowledge quickly.
• Ability to communicate effectively orally and in writing in a multicultural environment with colleagues at all levels and with country Delegations and high-level stakeholders.

Tools

• Excellent command of, and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and a range of OECD software packages e.g; SAP Missions, Event Management System, Conference Reservation Management System, O.N.E, SRP and ability to quickly learn other software packages.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and good knowledge of the other, with a commitment to reach a very good working level. Demonstrated proof-reading ability in one of these languages and the ability to draft routine correspondence in both.
• Knowledge of other languages spoken in OECD member countries would be an asset.

Additional Information

Closing Date

• This vacancy should be filled as soon as possible, and applications should reach us no later than Sunday 1 June 2025, 23h59 (Paris time).

Contract Duration

• This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

• Depending on level of experience, monthly salary starts at 3,809.51 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions. 

Selection Process

For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.