Programme Associate (Roster)

OBJECTIVES OF THE PROGRAMME

1) Effective application of results-based management framework through programme development, implementation and monitoring of WHO technical programmes at country level. 2) Harmonization and alignment of WHO support with national counter parts/stakeholders; 3) Effective and efficient mobilization and utilization of resources within the framework of the regional programme budget (PB) allocations ; 4) Close cooperation and coordination between WHO and the national governments for the implementation and monitoring to mid and end term reporting including visit of internal and external evaluations.

DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities

1. Provide support and input on planning, resource allocation and human resources management across the full range of programmes and projects within the country office.
2. Brief staff at all levels on budget, financial, administrative, HR- and other procedures and practices and monitor the correct use of the WHO Financial Rules and Regulations by staff in their implementation of funds.
3. Provide administrative support to the operational planning and development of projects and work plans and assist technical colleagues and/or Team(s) through the provision of targeted, seamless programmatic, financial and administrative support work along the life-circle of the project(s).
4. Verify obligating documents, cross-checking relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated.
5. Clearance of obligating documents, checking them for completeness, and following up on missing elements, liquidating obligations and undertaking reconciliation as required.
6. Verify expenditures to comply with work plans, financial rules and regulations and award agreements.
7. Follow up actions on financial and budgetary matters, acting as admin approver within delegated authority, and coordinate the mid-term reviews and the end of year of biennium closure of accounts exercise with all technical colleagues.
8. Screen and review various donor agreements before initiating such agreements in Contributor Engagement Management (CEM) Tool.
9. Ensure Workplan Funding and Award Budgeting are submitted timely. Issue correct PTAEO numbers by earmarking funds for specific activity.
10. Prepare routine and ad hoc financial reports using GSM and other related sources of information to assist technical team in taking appropriate decisions and to ensure that funds are utilized optimally.
11. Monitor and follow-up on programme implementation-levels, drawing the attention of the technical colleagues to problems, inconsistent delays and other anomalies detected.
12. Coordinate and follow-up proper management of the HR Plan/HR Action Plan within the workplan. Follow-up on actions required on contract issues for staff and non-staff.
13. Check obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate.
14. Draft routine and non-routine correspondence on own initiative or on the basis of instructions. Finalize correspondence/reports for signature.
15. Analyze incoming correspondence and requests, researching, obtaining and attaching background information where required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned to urgent items and deadline.
16. Coordinate program budget meetings in the technical group, take minutes and follow up action points with technical colleagues.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent.

Desirable: Relevant University degree or additional higher education an advantage. Technical training courses in officeand/or management related areas

WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/.

Experience

Essential: At least 8 years of experience working in programme management, implementation and programme monitoring, and or/Budgetary work

Desirable:

• Experience with divisional workplan, working across teams/ divisions, as well as knowledge of CEM (contributor engagement management)
• Relevant experience in the UN/WHO or in an international organization.

Skills

The incumbent takes self-initiative to maintain and update proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training.

He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

WHO Competencies

Enhanced WHO Global Competency Model: who-enhanced-competence.pdf

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results
5. Ensuring The Effective Use of Resources

Use of Language Skills

Essential: Excellent knowledge of English

Other Skills (e.g. IT)

Proficiency in Microsoft Office as well as business intelligence tools. Experience in Oracle-based or other enterprise resource planning (ERP) systems an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 935,973 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

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• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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