Project Clerk (ROSTER RECRUITMENT)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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        NOTE: This Announcement is for a Roster for current and future vacancies in UNDP Indonesia.

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

b)    Support to the effective reporting on progress of project implementation
•    Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
•    Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.
•    To provide administrative support for preparation of results-oriented progress reports.

c)    Provides administrative support to the Project Management Unit focusing on achievement of the following results

•    Support the focal point for Administrative and office coordination of   project implementation activities to process and follow-up on administrative actions, e.g.  recruitment and appointment of  personnel,  travel     arrangements,
training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
•    Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.

d)    Support strategic partnerships, communications, and support to the implementation of resource mobilization
•    Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
•    In coordination with UNDP's Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

e)    Support knowledge building and knowledge sharing focusing on achievement of the following results
•    Participation in the trainings for the operations/ projects staff.
•    Contributions to knowledge networks and communities of practice

f)    The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
•    Human rights and gender equality is prioritized as an ethical principle within all actions.
•    Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
•    Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
•    Differentiated needs of women and men are considered.
•    Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
•    Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced

g)    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Clerk works under the general supervision of Project Manager and collaborates closely with the operations, programme and project staff in UNDP Indonesia, as required.
 

Cross-Functional & Technical competencies 
Thematic Area    
Business management : Digital Awareness and Literacy    
Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to
UNDP | People for 2030 – Competency Framework – Cross-functional Competencies (2024)
use them as needed. Knowledge of the usage of digital technologies and emerging trends.
    
Business Management : Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Business Management : Communication    
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. ‡Ability to manage communications internally and externally, through media, social media and other appropriate channels
    
2030    agenda- people : Gender    
Knowledge Management and Learning on Gender Equality

General (across the functions) : Event planning and execution
Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.

Administration & Operations: Assets management 
Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain Asset Management Module in ATLAS, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run AP- AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information