Monitoring and Evaluation Officer (P)

Job Description

Job Identification (Reference Number): 14880
Position Title: Monitoring and Evaluation Officer (P)
Duty Station City: Kyiv
Duty Station Country: Ukraine
Grade: P-3
Contract Type: Special Short Term Graded (Up to six months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: Six months
Closing date: 11 May 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: 
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Accountability and Quality Control Unit and in coordination with relevant units at Headquarters and the Regional Office (RO) for South-Eastern Europe, Eastern Europe and Central Asia in Vienna, the Monitoring and Evaluation Officer will be responsible for managing of the monitoring, evaluation, accountability and learning, functions of the Country Office (CO), supporting the Country Office in identifying IOM-relevant project and learning opportunities, developing the country strategy and project proposals and liaising with government counterparts, United Nations Country Team (UNCT) and other development partners, as necessary. (Under L3 Emergency).

Responsibilities

Institutional and Operational Set-Up

1. Supervise and guide the implementation of Monitoring and Evaluation (M&E) activities of the Country Office according to the projects/programmes/strategy result matrix, in close coordination with the Project/Programme Managers and other relevant IOM staff and partners.

2. Contribute to the development of tools and systems to monitor the implementation of projects / programmes and/or strategies within the CO focusing on activities, results, expenditure, budget, risks and assumptions.

3. Provide substantive inputs to strengthen capacity of IOM staff and partners to carry out M&E activities in the CO through training, mentoring and coaching.

4. Regularly update the evaluation and monitoring plans for projects/programmes/strategies at the CO and share the evaluation plan with the Regional M&E Officer on regular basis. 

5. Collaborate with the Regional M&E Officer in development and implementation of CO’s Monitoring system. 

6. Actively engage in M&E activities with other UN Agencies at the country level, particularly on possible joint monitoring missions and joint evaluations such as thematic evaluation and United Nations Sustainable Development Cooperation Framework (UNSDCF) Evaluation. 

7. Document good practices and lessons learned through analysis of monitoring findings and evaluation reports, and share with relevant IOM project staff, management and partners. 

8. Facilitate regular feedback from beneficiaries and stakeholders on activities and services provided through the organization’s support in close coordination with field units of CO. 

Reporting and Communication 

9. Support Project/Programme Managers in compiling periodic donor reports in line with the M&E plans and agreed reporting schedules, as well as the CoM/HoO in compiling data for UNCT reporting requirements. 

10. Provide comprehensive inputs for materials requested by United Nations Country Team (UNCT)/ Humanitarian Country Team (HCT) or individual agencies, Government institutions, Donors, IOM relevant Units at HQs, RO and/or other partners. 

11. Supervise Implementing Partners (IP) by receiving and reviewing progress reports in a timely manner as per agreement with IOM, UN and donors terms and conditions. 

12. Provide technical support to IP to improve the quality of data collection, consolidation, analysis and reporting through capacity building and regular monitoring visits to the field.

13. Support the CO’s communication strategy through documenting IOM activities such as capturing case studies, life changing stories for donor/UN reports, updating CO’s social media accounts and producing quarterly newsletter and local media briefings. 

14. Contribute to the preparation of meetings and events, to include donor/UN briefings, donor visits, conferences. 

15. Proactively seek funding sources among potential donors (including private), in line with CO's overall strategy. Manage overall fundraising data and information. 

16. Manage submissions for the IOM global institutional reporting processes including the Institutional Questionnaire and Migration Initiatives. 15. Manage, locate and analyze specific migration related trends and data relevant to IOM activities in the country.

Project Development Support 

17. Identify new Project Development opportunities and contribute to its activities in close coordination with COM, Project/Programme Managers, and RO’s Thematic Specialists in line with IOM global frameworks and CO’s strategy. 

18. Provide inputs for the development of Results Matrix, and descriptions on monitoring section and evaluation of project proposals/strategies 

19. Participate in UN, donor, sectoral, working groups, and other meetings aimed at development of new projects 

20. Perform such other duties as may be assigned

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Proven or demonstrated experience in project conceptualisation, development, monitoring, reporting and evaluation; 
• Experience in project development and capacity-building activities; 
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions; and, 
• Experience in organizing consultations, workshops and seminars with high level stakeholders.

Skills

• Proven or demonstrated writing and research skills;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;  
• Knowledge of UN and bilateral donor programming and institutional requirements; 
• Excellent communication and analytical skills; 
• Sound and proven understanding of internal and international migration issues in the country and in the Region; 
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas; 
• Familiarity with financial and business administration; 
• Proven interpersonal and teamwork skills; and, 
• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

Languages

IOM’s official languages are English, French, and Spanish. 

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Only former IOM employees and internal candidates can apply.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted. 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info