Security Training Analyst

Background

The United Nations Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations Security Management System (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations System programmes and activities in the most complex and challenging environments, while maximizing resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system operations through trusted security leadership and solutions. 

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals (SDGs). For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss

Under the oversight of the UNDSS Chief Security Adviser and the direct supervision of the Field Security Coordination/Training Officer in Sudan, the Security Training Specialist (STS) assists with planning, coordinating and conducting the safety and security-related training programme in the country. He/she also proactively contributes to analysing security information with a view to contextualizing training and assisting in reading early signals and warnings of the evolving security situation that may impact safety and security of the UN in Sudan.

The post is located in Port Sudan; however, the function is roving with previewed travel in the country to provide training across different locations in Sudan. The duty station may be subject to change, as the operational situation in the country evolves. The STS may additionally be assigned on official business to support trainings in other regions of Sudan and in neighbouring countries, including Chad. The entire Sudan has been temporarily designated by the International Civil Service Commission as an "E" hardship and a non-family duty station.

Duties and Responsibilities

Under the overall guidance and supervision of the Chief Security Adviser (CSA) and the Field Security Coordination/Training Officer (FSCO),  the Security Training Analyst assists with planning, coordinating and conducting the safety and security-related training programme in the country. He/she also proactively contributes to analysing security information with a view to contextualizing training and assisting in reading early signals and warnings of the evolving security situation that may impact safety and security of the UN in Sudan.

• Support the development of safety & security-related training
  • Assist the FSCO in design and formulation of the UNDSS Sudan safety and security training programme within the area of responsibility, contributing to the preparation of the annual training workplan and calendar of activities.
  • Conduct research on existing training content available internally and externally as requested by supervisors.
  • Conduct research on specific topics to assist with training content development.
  • Maintain an up-to-date library of training materials ensuring they are kept secure and shared only with the authorization of supervisors.
  • Support the development of pre-training and post-training surveys.
  • Help to review draft training content for clarity, alignment with adult learning & instructional training design guidelines, and for proofreading.
  • Conduct research to support fact-checking and/or to validate training content.
  • Gather and analyse information from open sources, Security Information Operations Centre, and discussions with INGOs and UN agencies on security-related issues in different parts of Sudan.
  • Recommend how to contextualize training modules based on the security analysis conducted.
  • Assist with translation of selected content from English to Arabic when required.
• Coordination with stakeholders and advocacy
  • Coordinate with UN agencies and I/NGOs to establish the training gaps and needs.
  • Explore opportunities for collaboration e.g. by delivering training jointly with other UN and I/NGO specialists.
  • Support outreach to inform beneficiaries of upcoming training opportunities and facilitate registration of participants.
  • Support the preparation of visibility materials on conducted training
• Organize logistics for training sessions
  • Be ready and available to travel extensively and frequently to support training outside of Port Sudan as requested.
  • Provide support in organizing and conducting training courses on safety and security awareness and preparedness to UN personnel and INGOs.
  • Develop logistics plans for all training sessions and with the agreement of the supervisors and lead trainers, implement the necessary arrangements for locations, equipment, etc. to ensure professional event management of each training session.
  • Proactively assess and identify potential logistical needs and prepare required documentation, such as terms of reference and budget plan.
  • Liaise with relevant internal departments on any legal contractual agreements associated with the rental of external venues if needed.
  • Set up conference calls as required for remote training sessions.
  • Coordinate the invitations and logistical information and track responses from participants for training sessions. Agree on replacements with supervisors for last-minute changes.
  • Send follow-up information to participants who attended training as required
  • Support the processes for obtaining required authorization from local authorities for visits and training.
  • Provide input for the preparation of ad hoc SRMs if required, for training visits to field locations in Sudan and cross-border if needed.
  • Assist with travel arrangements for training in Sudan and cross-border.
  • Create and manage the database of the participants and the training conducted.
  • Prepare certificates for participants who completed training sessions.
  • Support responses to queries about training calendar and registrations.
  • Handle training-related issues with diplomacy, respect and confidentiality
• Support delivery of training sessions
  • Depending on the training topic, use Training of Trainers (ToT) experience and qualifications to assist with facilitation of training sessions as requested by supervisors and lead trainers.
  • Ensure comprehensive review and rehearsal is conducted in advance of training sessions in agreement with the supervisors and lead trainers to ensure high quality of delivery.
  • Actively take responsibility for increasing own knowledge and capabilities to support training design and delivery under the guidance of supervisors and lead trainers.
  • Help with the preparation and production of handouts for training sessions.
  • Collect feedback from participants to improve the quality of the training.
  • Prepare final training reports.
  • Perform any other tasks as assigned by the FSCO.
• General administrative assistance
  • Provide general administrative assistance to the CSA and the UNDSS team.
  • Maintain routine and confidential files and documents.
  • Arrange appointments and calls as appropriate, take meeting minutes and notes as required
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Supervisory/Managerial Responsibilities

The Security Training Analyst will supervise the Security Training Associate assigned.

Competencies

Core: Full list of UNDP Core Competencies can be found here

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 
• People Management : UNDP People Management Competencies can be found in the dedicated site. 

Cross-Functional & Technical Competencies

Business Management        

• Communication:
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience 
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Customer Satisfaction/ Client management:          
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 
  • Provide inputs to the development of customer service strategy. 
  • Look for ways to add value beyond clients' immediate requests. 
  • Ability to anticipate client's upcoming needs and concerns.
• Operations Management:
  • Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner. 
  • Knowledge of relevant concepts and mechanisms

Security Services     

• Security advice, planning and coordination:
  • Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities
• Security information management:
  • Analytical capabilities to process diverse security information and develop recommendations
• Security risk management:
  • Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans

Required Skills and Experience

Education

• Advanced university degree (Master’s degree or equivalent) in Political Science, Military Studies, Security Management, Management or a relevant field is required. OR
• A first-level university degree (Bachelor’s degree) in combination with additional two years of qualifying work experience will be given due consideration in lieu of the advanced university degree.
• Applicable security, police and/or military training is desirable.
• Additional certification in education, training delivery, adult learning or related areas is an asset.

 Experience, Knowledge, and Skills

• A minimum of two(2) years (with a Master’s degree) or four(4) years (with a Bachelor`s degree or equivalent) of relevant progressively responsible experience in security, preferably in the military or police context or related field of work is required. Qualifying years of experience are calculated after the receipt of an accredited advanced level degree (Master’s degree or equivalent) or a first level university degree (Bachelor’s degree) recognized by the United Nations.
• Experience in designing training programmes/workshops, preparing training manuals, and delivering training to adults is required.
• Proven experience in conducting training needs assessment is desirable.
• Experience delivering safety and security, and first aid training is desirable.
• Instructor certification from an accredited first aid programme is desirable. 
• Experience delivering HEAT, HEIST, SSAFE or equivalent training is desirable.
• Prior experience with the UN system or an international NGO (INGO) in safety and security is desirable. 
• Proficiency in computer skills (MS Word, Excel, Access and PowerPoint) is required.
• Confirmed availability to travel for up to 50% of the time is desirable.
• Possession of a valid driver’s licence is required.
• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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