Lead Finance Assistant - Administrative Division

Responsibilities include, but are not limited to, the following tasks:

General Ledger Review and Oversight:

o Oversee and manage lease liability schedules, ensuring compliance with IPSAS 43, and prepare associated monthly accounting entries.

o Manage and reconcile prepayments and accruals, ensuring accurate month-end processing and adherence to financial reporting standards.

o Lead the reconciliation and settlement of Interfund accounts, identifying variances and preparing adjusting journal entries.

o Coordinate the settlement of Donor Funds through the Organization’s Treasury accounts, ensuring compliance with financial policies and donor requirements.

o Conduct in-depth reviews of General Ledger (GL) transactions, ensuring accurate classification and correct application of GL codes for goods and services.

o Strengthen data integrity and financial reporting by refining descriptive text fields and recommending adjustments where necessary.

o Identify and analyze recurring financial discrepancies, recommending and implementing process improvements, including system enhancements and targeted training initiatives.

o Review SAP commitments (requisitions and purchase orders) to validate correct GL code selection and provide advisory support on GL reclassification for requisitioners and procurement officers.

o Perform comprehensive revenue transaction reviews, ensuring data accuracy and completeness, and initiate corrective journal entries as required.

Compliance, Reporting, and Audit Support:

o Lead the preparation of the Statement of Internal Control, managing the distribution, review, and analysis of responses, and reporting key findings to senior management.

o Maintain and oversee a donor reporting calendar, ensuring timely and compliant submission of donor reports in line with organizational and donor-specific requirements.

o Serve as a key liaison for financial queries, collaborating with internal and external stakeholders to resolve issues, propose solutions, and enhance financial accuracy.

o Ensure audit readiness by maintaining comprehensive financial documentation, ensuring full compliance with IPSAS standards and internal financial policies.

Management of Bank Reconciliations:

o Lead the daily bank reconciliation process of about 50 bank accounts, ensuring alignment between bank statements and ledger balances while maintaining robust internal financial controls.

o Analyze and resolve complex reconciling items, escalating issues where required and preparing detailed bank reconciliation reports for management review.

o Supervise and optimize the integration of banking data, overseeing the download, upload, and clearing of transactions from internet banking platforms.

o Identify and investigate high-risk unmatched or missing transactions, working closely with stakeholders to implement corrective measures and process improvements.

Other Responsibilities:

o Develop, maintain, and update comprehensive SOPs to ensure consistency and compliance across business processes.

o Create clear and detailed process flow charts to visualize current workflows, identify inefficiencies, and support process improvements.

o Analyze operational processes to identify control risks, assess potential impacts, and recommend appropriate mitigation actions to strengthen internal controls.

o Provide backup for the monthly payroll process, ensuring payroll transactions are accurate and comply with internal financial controls.