Partnerships Finance Manager
Mandalay
- Organization: IRC - International Rescue Committee
- Location: Mandalay
- Grade: Mid level - Mid level
-
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- External Relations, Partnerships and Resource mobilization
- Managerial positions
- Closing Date: Closed
Background/IRC Summary:
The International Rescue Committee (IRC) is a private, non-political, non-profit, and non-religious organization. For over 90 years, we have been providing humanitarian assistance to communities affected by conflict and natural disasters in more than 40 countries. Since 2008, the IRC has been active in Myanmar, delivering humanitarian assistance in areas such as health, protection, water, and sanitation, specifically targeting families impacted by conflict and natural disasters.
Job Overview/Summary:
The Partnership Finance Manager plays a key role in ensuring the financial integrity and effectiveness of IRC’s partnerships in Myanmar. Reporting to the Senior Partnerships Finance Manager, this position is responsible for providing financial oversight, support, and capacity sharing to local partners throughout the sub-award lifecycle. The role includes reviewing budgets and financial reports, supporting partner financial planning and risk management, and ensuring compliance with donor and IRC requirements. This position is based in IRC’s Mandalay office, a region experiencing a humanitarian emergency following the 7.7 earthquake. Work requires a high degree of flexibility and experience working in sensitive and changing environments. Working closely with program, grants, finance and operations teams, the Partnerships Finance Manager fosters collaborative relationships with partners, facilitates financial capacity strengthening, and promotes effective, respectful, and accountable partnerships in alignment with IRC’s PEERS (Partnership Excellence for Equality and Results System).
Major Responsibilities:
Promote Effective Partnerships
- Promote and apply IRC’s Partnership Excellence for Equality and Results system (PEERS).
- Contribute to building a strong understanding of PEERS throughout the Myanmar Country Program and ensure that IRC’s partnership principles, skills, and approaches are applied by staff across programs and projects with partners.
- Facilitate systematic partner feedback on IRC’s management of the partnership relationship, including the documentation of and response to partner feedback.
Pre-Award Partner Support
- Participate in the Partnerships Capacity Analysis (PCA) of partners as appropriate and to collaboratively analyze and identify financial material risks, proposing mitigation strategies aligned with partner capacities.
- Work collaboratively and supportively with partners to develop and finalize budgets and budget amendments, and in milestone-based agreements, to determine the costing of milestones.
- Review draft partnership agreement terms relating to advances, reporting, and any special conditions relating to finance.
- For cost-reimbursable partnership agreements, agree with partners on the specific documentation required to support each type of cost, adjusting standard requirements to the operating context and partner capacity.
Program Delivery
- Participate in Partnership Project Cycle Meetings (PCMs) to discuss successes, challenges, and lessons learned, and capture effective finance practices for future partnerships.
- Collaborate with the respective IRC technical focal point, partnerships manager and partnerships finance manager to keep track of partner expenses.
- Collaborate with partners and relevant IRC focal points to ensure timely provision of funding in accordance with partnership agreements, ensuring clear communication and efficient resolution of any delays.
- Collaborate with partners to ensure completeness, correctness, and accuracy of financial reports and cash requests.
- Review partner financial reports (and narrative reports for consistency) and support documentation to ensure compliance with partnership agreements, donor regulations, and IRC policies; provide timely feedback as appropriate. Raise issues to Head of Grants and Partnerships and Senior Manager partnerships for quick resolution with the partner.
- Organize regular Budget versus Actuals (BVA) meetings for the partners and monitor partner budgets and actual spending in collaboration with IRC focal points, identifying issues and working proactively and collaboratively with IRC focal points and partners to resolve them.
- Lead timely and effective finance monitoring and reflection meetings with the partner, identify appropriate follow-up actions to ensure compliance with required documentation, and submit completed reports to the Senior Partnership Finance Manager and Partnership Lead.
- Assist in the financial close-out of partnership agreements, including financial verification and asset confirmation.
- Participate in the review of the performance of the partner, the IRC, and the partnership overall, including successes, challenges, and lessons learned.
- Act as donor focal point for financial audits of sub-awards, ensuring partners submit requested documentation as needed.
Program Support & Capacity Sharing
- Provide finance and accounting training and mentoring support to partners, in line with partner project support plans; considering remote and high-risk areas.
- Focus on supporting partners to strengthen their own financial management systems and capacities, rather than replicating IRC’s systems and policies.
- Perform any other duties as assigned by the Senior Partnerships Finance Manager and Partnerships Coordinator.
Key Working Relationships:
Position Reports to:Senior Partnerships Finance Manager
Position directly supervises:N/A
Minimum Qualifications:
Job Requirements:
- Bachelor’s degree in accounting, finance, or any related field.
- Minimum 4 years of progressive work experience in a non-profit setting overseeing and managing partners’ projects funded by major institutional donors.
- Experience of working with partners
- Experience in training, capacity building, and mentoring of staff, NGOs/CBOs.
- Experience working with databases and/or other tracking systems.
- Ability to travel to the project locations.
- Good oral communication and interpersonal skills.
- Ability to work well independently while also coordinating effectively with other teams.
- Ability to manage pressure and prioritize in complex emergency settings and handle multiple simultaneous tasks and demands.
- Hard-working, sharp and detailed oriented.
- Proficiency in MS Office software suite – including Word, Excel, PowerPoint and Outlook.
- Professional fluency in spoken and written English and Myanmar language.
- If a suitable applicant is found, an interview will be conducted before the position deadline.
Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.
The IRC Core Values and Commitments.
- The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
- IRC is committed to ensuring that IRC staff are suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.
- Level of interaction with children: Frequent direct contact with children.
- IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.
- IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.