Program Management Specialist

Programme planning and management 

• Lead the development of annual and quarterly workplans aligned with strategic objectives of the SCF.

• Oversee resource allocation across programme components, ensuring balanced utilization and preventing bottlenecks.

• Monitor implementation status through internal dashboards and trackers to ensure timely delivery.

• Conduct management meetings to review performance, identify gaps, and prioritize follow-up actions.

• Coordinate closely with the DDR&S leadership to align field activities with mission strategic objectives.

Delivery and Performance:

• Undertakes regular technical field visits to monitor and ensure visibility of Trust Fund projects in the Mission's mandated regions, as required.

• Apply project management principles to ensure outputs are delivered on time, within scope, and in budget.

• Ensure full and regular monitoring of projects, including timely receipt and review of m&e documents.

• Implement adaptive management practices based on field feedback and performance data.

• Contributes to the preparation of various written products, e.g., drafting reference documents, analyses, notes, sections of reports and studies.

• Contributes to the preparation of various written products, e.g. drafting reference documents, analyses, notes, sections of reports and studies, etc.

• Reviews, analyses, and interprets M&E data collection, identifies issues/problems, and prepares preliminary findings.

• Identifies programmatic issues to be resolved and recommends corrective actions; liaises with relevant parties; identifies and monitors follow-up actions.

• Perform other tasks as required.

Procedures:

• Follow the Project Management Cycle and ensure that MONUSCO organizational policy complies with all rules and regulations.

• Maintain critical programme records/documents via any available tools/record.

• Establish and maintain a project operations manual tailored to the scf technical secretariat context.

• In addition to regular contribution to the funds reporting, the programme officer prepares various reports, including highlight reports, end stage reports, and handover reports.

• Understand and manage MONUSCO/MPTF/UNOPS pricing policy and corporate charges as they apply to the fund.

• Develop an issue-tracking and escalation protocol to address implementation delays and risks.

• Understand the structure and approaches of the UN and budget appropriately for personnel.

• Manage and remain accountable for expenditures against the budget (based on accurate financial reports).

• Plan, conduct, and report on in-depth due diligence assessments of implementing partners. Identify high-risk areas and recommend relevant mitigation measures. Monitor and evaluate the adequacy of measures taken to correct reported deficiencies.

Knowledge Management:

• Actively interact with the PM community to share case studies, lessons learned and best practices.

• Ensure documentation of management decisions and strategic adjustments for future reference.

• Complete lessons learned as per reporting format.