Programme Management Advisor (Energy Sector Expert), Retainer

1. Within the scope of the outlined functional responsibilities, specific deliverables will include but are not limited to:

• Data Collection and Analysis: Systematic gathering and analysis of quantitative and qualitative data from project activities, partners, and beneficiaries to inform implementation, track results, and support evidence-based decision-making.

• Report Preparation: Timely and high-quality preparation of project progress reports, monitoring and evaluation summaries, meeting notes, and other written outputs, in line with ETP’s reporting standards and indicators framework.

• Program Implementation Support: Effective coordination and delivery of ETP-supported activities in Indonesia, the Philippines, and Vietnam, including management of timelines, outputs, and collaboration with implementing partners.

• Stakeholder Engagement: Ongoing engagement with government agencies, development partners, civil society, and private sector stakeholders to gather input, validate findings, and ensure relevance and buy-in for program activities.

• Operational and Technical Support: Assistance with the coordination of technical assistance efforts, including organizing field missions, events, and workshops, and reviewing deliverables to ensure consistency with ETP’s objectives.

• Knowledge and Communication Products: Contribution to the development of case studies, presentations, and communications materials that capture lessons learned, best practices, and outcomes from program implementation.

• Regional Collaboration: Support to knowledge sharing and alignment of efforts across ASEAN countries, with a particular focus on Indonesia, the Philippines, and Vietnam.

In addition to the above deliverables, the Programme Management Advisor is expected to maintain regular communication with the ETP team through bi-weekly and ad hoc coordination meetings. Occasional travel within Southeast Asia may be required to collect data, monitor implementation, and engage directly with stakeholders and partners.

Functional responsibilities:

• Assist in the development and refinement of project concepts, proposals, and implementation strategies aligned with ETP’s strategic objectives.

• Support the coordination and delivery of technical assistance and implementation activities in collaboration with consultants and implementing partners.

• Monitor project workplans, track progress against milestones, and support adaptive management to ensure outputs are delivered on time and meet quality standards.

• Conduct targeted research and gather data from multiple sources - including government reports, stakeholders, partners, and field activities - to inform program design and delivery.

• Support the mapping of stakeholders, institutional frameworks, and technical and policy gaps in ETP priority countries.

• Analyze findings to identify trends, bottlenecks, and opportunities to strengthen program effectiveness and impact.

• Prepare high-quality reports, briefing notes, and summaries documenting project progress, lessons learned, and stakeholder feedback.

• Support the development of internal and external knowledge products, including case studies, slide decks, and implementation insights.

• Maintain accurate records of project activities and results for reporting against ETP’s Results-Based Monitoring Framework.

• Liaise with government officials, development partners, private sector actors, and civil society stakeholders to support implementation and ensure alignment with national priorities.

• Coordinate and support the organization of consultations, meetings, and workshops, including preparing agendas, background materials, and meeting reports.

• Facilitate effective communication between ETP, its partners, and beneficiaries throughout project implementation.

• Contribute to cross-country collaboration and learning across ASEAN, with a focus on Indonesia, the Philippines, and Vietnam.

• As needed, travel to support data collection, program delivery, and stakeholder engagement in the region.

• Assist in preparing and maintaining work plans, task trackers, and project documentation.

• Contribute to team coordination and internal communications to ensure efficient workflow and accountability.

• Prepare presentation materials for internal and external meetings, events, and donor briefings.

• An advanced University Degree (Master’s or equivalent) or higher degree in preferably Energy Policy, Energy Systems, Environmental Engineering, Renewable Energy, Public Policy, Climate Change, Economics, Sustainable Development, Electrical Engineering, or a related field.

• First-level university degree (Bachelor’s or equivalent) in the above-mentioned fields with an additional two (2) years of relevant experience may be considered in lieu of an advanced degree.

• At least seven (7) years of experience in supporting the implementation of technical assistance or development programs, with a focus on energy, environment, climate, or infrastructure sectors, in combination with a relevant advanced university degree, is required.

• Experience working in or with Southeast Asian countries, particularly Indonesia, the Philippines, and Vietnam, is highly preferred.

• Demonstrated experience in program implementation, stakeholder coordination, or technical research and reporting in the context of energy transition or low-carbon development is desirable.

• Proven ability to synthesize information from diverse sources, conduct policy and technical analysis, and contribute to the preparation of high-quality reports, presentations, and knowledge products is an asset.

• Familiarity with energy transition topics such as renewable energy, energy efficiency, grid modernization, or enabling policies and institutions is preferred.

• Experience in data collection and stakeholder mapping exercises, as well as the ability to track and monitor project outputs and results against set objectives, is an asset.

• Previous work with international organizations, UN agencies, or donor-funded programs is considered an advantage.

• Computer literacy in Microsoft Office and Google Workspace is required; experience with data analysis or visualization tools (e.g., Excel, Power BI, or similar) is an asset.

• Fluency in English is required. 

• Working knowledge of one or more Southeast Asian languages is an advantage.