Finance Team Leader

Finance Team Leader

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

Focal person for finance in office. Supports the preparation of financial statements and maintenance of cash controls. Works within the financial procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation. The Finance Team leader support the Area Manager with reports for senior management in country.

DUTIES & RESPONSIBILITIES

Cash Management

• Ensure biweekly cash forecast are compiled for all departments and share with Area Manager and finance coordinator by 3pm on Fridays (no supervision required)
• Follow up with the bank on receipt of funds from Area Office (no supervision required; Coordination with field office Finance staff and Area Manager required)
• Anticipate the cash need for Central Darfur and communicate to finance coordinator at least one week before the cash in needed (no supervision required; Coordination with field office Finance staff)
• Ensure adequate Petty cash is kept in Central Darfur office to cater small time expenditures as per the Finance procedures (no supervision required)

Accounting Management:

• Follow up with staff and ensure the cash advances are settled within two weeks (Coordination with field office Finance staff and Area Manager/Finance Coordinator.
• Reconcile various pending advances in the ledger and ensure proper and timely settlement and reports to be submitted to area Manager and Finance Coordinator by 10th of following month (training by Finance Manager and Coordination with field office finance staff)
• Conduct weekly cash counts for Central Darfur office and submit cash count sheets by 4pm on Fridays to area manager and Finance specialist /finance Coordinator (no supervision required)
• Prepare monthly cash counts for Central Darfur office on last working day of the month and submit to area manager and Finance Coordinator by 4pm on last working day of the month. (no supervision required)
• Prepare bank reconciliation for Central Darfur for accuracy and completeness and send to Finance Manager by 3rd of following month (Coordination with field office Finance staff and Area manager/Finance coordinator)
• Update commitment cash book in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in cash book. (Coordination with field office Finance staff, Logistic Staff and Area Manager/Finance coordinator required. Supervision of Finance Coordinator)
• Prepare or call over cash book for Central Darfur office as per the finance calendar to Finance specialist / Country Office
• Ensure payment request/documents are reviewed to ensure DRC/Donor documentation guidelines (Including checking of project code/budget line, availability of funds) are adhered, payments are finalized timely. (Support/Supervision of Coordinator, Head of Procurement/Logistics and Area Manager)
• Ensure payment documents and vouchers are scanned and sent to Country Office (Coordination with field office Finance staff and Area Manager/Finance Coordinator supervision)
• Ensure that statutory deductions are paid to relevant authorities monthly to avoid any penalties. (PAYE, Pension, NHF, NSITF, WHT, and others as applicable) and report to Finance specialist and Area Manager after payments (no supervision required)
• Review all Purchase Request/Purchase Orders for proper coding and budget adequacy before approval. (no supervision required)
• In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports.

Budgetary management:

• Review Budget Follow Up/Transaction details for Central Darfur office in coordination with the relevant program managers to ensure postings are done correctly, overspending are rebooked on monthly basis. Budget monitoring Status report to be submitted to Area Manager within seven working days from receipt of BFU/TDL (Support/Supervision from Finance specialist, Head of Base, Program/Project Managers)
• Review project work plan against finance forecast in coordination with the program staff on quarterly basis. (Training/Support/Supervision from Finance specialist, Area Manager, field office finance staff, Program/Project Managers)
• Compile and prepare the finance details (analyze expenditure progress) for Central Darfur office for Quarterly/Annual review meetings. (Training/Support/Supervision from Finance Coordinator, Area Manager, field office finance staff, Program/Project Managers)
• Assist Area Manager on budget preparations (Training from Finance coordinator)

Other:

• Focal point for Finance in Central Darfur office
• Serve as technical resource person for the Finance department.
• Produce monthly and quarterly reports as required by management as and when required.
• Assist in budget preparation at the field level.
• Report to the Finance coordinator/Area Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
• Follow any new procedures and guidelines designated in circulars from Country Director/Finance Manager/RO and HQ.
• Participate in audits preparation/execution (compilation of audit requirements)
• Provides feedback and enhances internal controls to satisfy audit requirements; takes part of providing data and records during the audit process; reports immediately on irregular spending to Finance/accounting specialist or Finance Coordinator as deemed appropriate.
• Identify the technical problems encountered on the base of Central Darfur to be addressed by the management.
• Provide technical support to the program team of Central Darfur.
• Take part in regular staff meetings and carry out the weekly task report in line with performance management.      

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

SKILLS AND EXPERIENCES

Essential:

• At least four years’ work experience in field of finance/accounting/bookkeeping in an NGO or the commercial sector.
• Hands-on experience/skills in MS Excel (experience in working with formulas)

Desirable:

• Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.

Willing to meet deadlines with minimum supervision

EDUCATIONAL QUALIFICATIONS

University degree in Finance/Accounting/Commerce/Business Administration.

LANGUAGE

• Fluency in written and spoken Arabic and English.
• Fluency in local spoken languages.

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 12 Months
• Band: G
• Salary Range Starting from (p.m.): USD 1836.00
• Duty station: Golo Central Darfur
• Start date: As soon as possible
• Closing Date for Application: June 5 ,2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees. For questions regarding the vacancy, please contact (alamin.hamid@drc.ngo)

WHAT WE OFFER      

1. Two Bonuses (during two Eid festivals)
2. Relocation Allowance
3. Contribution to National Social Insurance and Pension Fund
4. Health Insurance including family
5. Group Personal Accidental Insurance
6. Excellent Working Environment and Opportunity for Growth
7. Various Learning and Development Courses

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor in the CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.