Program Assistant
Amman
- Organization: World Bank Group
- Location: Amman
- Grade: 2359
-
Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: 2025-09-06
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
IFC is seeking to recruit a highly motivated, well-organized Program Assistant to ensure the smooth operation of the IFC MCT Amman Hub Office and support the implementation of the IFC Program through administrative and other support services to select IFC country, industry, and cross-cutting departments based in Amman.
Role and Responsibilities:
• Manage calendars, travel, events, meetings, and appointments for department Heads and team members, ensuring timely follow-up on workflow and priorities.
• Coordinate the planning and execution of internal and external events, including workshops, conferences, retreats, and stakeholder engagements—overseeing logistics, invitations, materials preparation, and on-site support.
• Provide comprehensive administrative, logistical, and operational support to department Heads and senior team members.
• Draft, review, edit correspondence, reports, and presentations on behalf of team leaders; manage incoming and outgoing communications to ensure timely responses and appropriate follow-up.
• Maintain confidential files, records, and databases in accordance with IFC policies.
• Prepare text, reports, charts, and system-generated documents; process materials for signature, ensuring compliance with IFC standards and guidelines.
• Support team leads in maintaining and updating content on iPortal, SharePoint, and OneDrive repositories, ensuring accurate tracking, e-filing, and archiving in line with record retention policies.
• Perform ad hoc duties as assigned by Heads of Industry or cross-cutting departments.
• Coordinate IFC Crisis Management Team meetings, prepare minutes, and monitor follow-up actions.
• Serve as back-up support for other ACS colleagues in the office as required.
Work will involve frequent interaction with the following:
• Internal contacts: other VP units, The World Bank, as well as staff in all locations, locally and internationally.
• External contacts: Government Officials, Consultants, External Organizations, and other Service providers.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.