Procurement Assistant (Nationals Only)

Herat

Organization: IRC - International Rescue Committee
Location: Herat
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Procurement
Closing Date:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

General Duties:

Reporting to Supply Chain officer and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Herat and zone Provinces. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.

Specific Duties:

Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules.
Conduct market assessment/survey on scheduled/planned basis for all the categories of spend.
Update/maintain vendor information for regularly purchased items and be informed of current local market conditions.
Provide procurement support to procurement and program staff as required.
File all the procurement documentation in a professional/organized manner.
Maintain professional tracking/record of all procurement and keep the status updated all the time.
Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders.
Attend all the procurement related meetings as directed by the supervisor.
Distributing the RFQs in market to eligible/potential suppliers as requested/needed.
Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation.
Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
Ensuring that all supplies, services, and required equipments are delivered on time.
Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents.
Keep very close and professional working relationship with the IRC-A SC staff.
Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement.
Advise the Supply Chain regarding the procurement-specific issues or improvements.
Any other duties or tasks assigned by the supervisor.

Expected Deliverables:

Provide monthly reports on-timely basis to Supply Chain officer.
Update/maintain the pre-qualified vendor database.
Generate and maintain comprehensive price list for goods, services purchased by IRC-Herat.

Submit monthly list of commitments to Supply Chain officer.
Produce routine purchase status reports to Supply Chain Officer, program (BHs) and Finance.
Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to Supply Chain officer as needed/requested.

Minimum Qualifications:

Bachelor’s degree in the field of Business Administration or similar field and having at least 1-2 years of working experience with INGOs/NGOs/UN agencies in procurement/supply chain/logistics.
Strong sense of personal integrity.
Attention to details.
Strong interpersonal skills.
Having ability of multitasking.
Team spirit and problem-solving abilities.
Knowledge of generic procurement procedures and practices.
Familiarity with major donor and local regulations / laws.
Having good mathematical skills.
Competent use of office automation especially word processing and spreadsheet.
Good command of English and Dari and / or Pashtu
Strong organizational and management skills.
Having desired Computer skills.
Having flexibility, and ability to work under pressure.
Having adaptability of working in a multi-cultural environment.
Ability of traveling to the field sites for providing support to supply chain staff as needed/requested.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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