EUAA Project Assistant / Court and Tribunals - interim support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Project Assistant / Court and Tribunals - interim support

Location: EUAA HQ - Valletta Grand Harbour

Tentative start date: 01.07.2025 or 01.08.2025

Salary Category III - Gross monthly: 3,062.39 Euros.

Job Description

• Provide administrative, organisational and logistical support to meetings, workshops, conferences and any other activity organised for members of the national courts and tribunals in the context of EUAA Operations, including the implementation of Memorandi of Understanding with national schools of Judges (Italy/Greece).
• Coordinate the several phases of the checklist for the organisation of meetings by taking care especially of preparing the necessary documents for sending the invitations.
• Take care of emails related to reimbursement by categorising them and checking the documentation sent by the experts.
• Ensure the communication with external participants of the above-mentioned events, to send all necessary practical information and solve any occurring administrative matter.  
• Provide support to financial workflows related to the above-mentioned events.
• Support the drafting of background notes and invitations, meeting reports, evaluation reports and ensure the taking of meeting notes.
• Classify the relevant files in the SharePoint platform and keep the folders up to date.

Minimum requirement

• Post-secondary education attested by a diploma, OR Secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least one year.
• Previous professional experience in similar tasks of at least 1 year
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL)
• Computer literacy, including MS Office Suite, use of internet and web-based applications
• Be entitled to their full rights as citizens
• Have fulfilled any obligations imposed on them by the laws on military service
• Meet the character requirements for the duties involved
• Be physically fit to perform the duties linked to the post

Advantageous criteria

• Completed university degree of at least three years in political sciences, law, European studies , or other applicable fields.
• Previous experience within an international and multicultural environment

Required skills and competencies

• Have excellent analytical & drafting skills in English
• Ability to manage own workload and work without close supervision
• Ability to work under pressure and meet deadlines on multiple tasks
• Strong service-oriented attitude and flexibility
• Accuracy and attention to detail 
• Team spirit

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator 

Job Reference: PH190