Programme Assistant (Cooperating Partner Management)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB PURPOSE:

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.

KEY RESPONSIBILITIES:

The CPM Programme Assistant will support the Cooperating Partner Management (CPM) team by performing the following tasks:

Partner Payment Processing

• Collect and verify all required supporting documents for partner payments.
• Create Service Entry Sheets (SES) in WINGS.
• Match invoices and ensure all documentation is uploaded in the Invoice Tracking System (ITS).
• Maintain accurate records of all payment-related documents.
• Ensure that database is update and shared will all field offices every week.

Support to CPC Meetings

• Review budgets proposals from NGOs to ensure that they are align to WFP requirements and expectations.
• Schedule CPC meetings with voting members, field offices, and activity managers.
• Review data to ensure CPC recommendations are reflected before agreement signature.
• Draft Notes for the Record (NFRs) within two days after each CPC meeting.

Field-Level Agreement (FLA) Management

• Initiate FLAs using the digital signing platform (Partner Connect).
• Guide partners through the digital signing process.
• Ensure all agreements are signed, stamped, and properly archived.
• Monitoring of budget executions ensuring that provisional SES are posted on time, all required payment is proceeded, and PO are closed.
• Analyze any discrepancy between invoice cleared and amount transfered to Partners.

Document Tracking and Archiving

• Register all signed agreements and related commitment data (e.g., PO numbers).
• Track and archive partner evaluations (capacity assessments, performance evaluations).
• Ensure all key documents are uploaded to Teams for easy access and reference.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS :

EDUCATION

A university degree in one of the following fields is required or highly desirable: Economics, Finances, Project Management, Accounting or Business Administration

EXPERIENCE

• Minimum of 3 years of relevant experience in working with the private sector, NGOs, or international organizations.
• Experience in partner management or financial administration is an asset.
• Previous experience with the UN or other multilateral agencies is an asset.
• Must be a national of Cameroon.

KNOWLEDGE & SKILLS

• Strong experience in managing partnerships and financial documentation.
• Excellent organizational and communication skills.
• Ability to work independently and meet tight deadlines.
• Familiarity with WFP systems (ITS, CPC, UNPP, Partner Connect) is an advantage.
• Proficiency in Microsoft Office and document tracking systems.
• Strong skills in data analysis and visualization for decision-making.
• Comfortable with public speaking and delivering training sessions.

LANGUAGE

Fluency in both English and French (spoken and written) is required

Terms and Conditions

Job Title: Programme Assistant

Type of Contract: Special Service Agreement (SSA)

Grade: SSA5

Duration: 06 months

Duty Station: Yaounde/ Cameroon

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.