EXPEDITED RECRUITMENT-Administrative and Finance Assistant

Erbil

Organization: IOM - International Organization for Migration
Location: Erbil
Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date:

Job Description

This is an expedited recruitment process open only to: a) Internal candidates, and b) Former IOM staff members who were separated within the last 12 months due to the structural adjustment process. This process is not open to external candidates; applications from external applicants will not be considered. Under the overall supervision of the Head of Resource Management and the direct supervision of the Finance Officer, the incumbent will perform the following duties:

Responsibilities

Collect the daily paid cash at the medical unit from the self-payer beneficiaries and check consistency with the medical unit record, and deposit the collected cash at the bank on daily basis.
Assist in tracking payments released to IOM implementing partners; verify and process all grant payment vouchers according to IOM procedures.
Perform all functions in accordance with the IOM Financial, Procurement and Accounting Regulations.
Review calculation of Daily Subsistence Allowance and verify validity and completeness of documentation for settlement in accordance with the organization’s travel rules and regulations; prepare request for payment as necessary.
Review completeness of documentation of operational advance settlements, including, statement of expenditure and relevant supporting documentation; prepare the request for payment as and when necessary.
Process all payments on a timely Manner.
Assist on collecting supporting documents during audit engagement.
Perform other duties as may be assigned.

Qualifications

Education

University degree from an accredited academic institution, preferably in Accounting or Business Administration with the minimum of 1 (One) year of relevant work experience. Or ;
High school with 3 years of work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in basic accounting or bookkeeping, including handling invoices, receipts, vouchers, and petty cash.
High level of computer literacy with specific proficiency in MS Office (Excel and Word).
Flexibility, motivation, and commitment with the job as well as to work in team.

Skills

Delivers on set objectives in hardship situations
Effectively coordinates actions with other implementing partners
Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objective
Knowledge of MS office and Internet Explorer.

Languages

Fluency in Arabic, Kurdish, and English is required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 Months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-3

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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