Business Support SC G

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Multi-Country Office (MCO) supports 22 countries and territories across the English and Dutch speaking Caribbean.

WFP Caribbean’s capacity strengthening focuses on vulnerability analysis and mapping; end to end supply chain management; shock responsive social protection, school-based programming; food systems strengthening; and climate risk financing.

In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.

Job holders will perform administrative support functions to the St. Vincent and the Grenadines Satellite Office and will report to the Head of Satellite Office or their designate. At this level, work is carried out under minimal supervision. Job holders are expected to produce organized and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

Job Purpose

To deliver standard business support processes to the WFP St. Vincent and the Grenadines satellite office, to facilitate effective service delivery to the operations.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.

• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.

• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service.

• Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.

• Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.

• Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.

• Provide support with Travel for the St. Vincent and the Grenadines Office, including providing assistance with visa and customs.

• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.

• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.

• Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.

• Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.

• Any other related duties as assigned.

OTHER POST REQUIREMENTS (details to be determined by Post Managers)

As a humanitarian organization, WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean as needed. In this role, the incumbent may be required to:

• Support the Unit's emergency response activities.

• Deploy to affected countries to assist with operations as required.

• Work beyond regular working hours to support emergency response effort.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education.

Experience: Four or more years of progressively responsible work experience providing administrative support to an office or department.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Ability to independently execute work processes and routines with minimal supervision.

• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.

• Experience using Microsoft Suite applications.

Language: Fluency in both oral and written communication in the English Language

Who Can Apply?

• This position is open to nationals of St. Vincent & The Grenadines and CARICOM member states and associate members. CARICOM Nationals applying for national position outside of their home country bear sole responsibility for required actions or expenses related to relocation, accommodation, repatriation and any other living expenses, etc. A CARICOM Skilled National Certificate is a pre-requisite of employment for successful candidates who are not from the country for which the position is advertised.

Employment Particulars

• Type of position: Short Term, Full Time

• Type of Contact: Service Contract Level 4 (SC 4)

• Duration on Contract: 6 months. This contract is eligible for extension. Extension of contracts will be based on satisfactory performance and operational requirements.

• Duty Station: Kingstown, St. Vincent & The Grenadines.

• Travel Requirements: The WFP Caribbean Office cover the 22 English and Dutch speaking Caribbean countries. The selected candidate may be required to travel from time to time, both regionally and internationally, to support missions, emergency responses, training etc. As such full medical clearance will be required.

Benefits and Entitlements

• Competitive Salary

• Up to 15 Days of Annual Leave

• Pension Contribution

• Learning and Development Opportunities

• Health, Life and Disability Insurance

• Sick Leave and Compassionate Leave

• Parental Leave (birth and non-birth parents)

• Remuneration: The salary for this position starts at XCD $4,255.35 per month.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.