Office Administration and IMC Liaison Officer

Grade: IS-2
Deadline: 3 July 2025 (11:59 PM KST)
Job Category: International
Salary: USD 96,200 (plus attractive benefits, that include the following allowances (as applicable)): Relocation, dependency, housing, education assistance and home country travel.

Introduction
The Green Climate Fund is the world’s largest dedicated multilateral climate fund and invests in impactful, innovative, catalytic programs and projects in developing countries across the globe. The GCF has a portfolio of 297 projects across 133 countries, with a total commitment of USD 16.6 billion to date.
In 2023, an additional USD 12.8 billion was pledged, to support our new strategic and programming cycle from 2024-2027; our ambition is to grow to become at least a USD 50 billion fund by 2030. Rooted in the core objectives of impact and efficiency, access and a focus on the most vulnerable, and mobilizing a much higher scale of public and private sector financial flows for climate action we have an unparalleled scale of resources, which, together with our risk appetite and flexibility allows us to bring together different partners and stakeholders in innovative partnerships for profound impact. 
GCF is seeking a top-tier individual with a demonstrable track record of harnessing experience, energy and networks to tackle complex global climate change challenges. You will be committed to making a positive, measurable difference through a mission-driven role, and thrive in a fast-paced, diverse environment.  
You will be able to quickly scan and analyze complex, competing issues and lead significant sized teams to find solutions in evolving contexts, across multiple geographic locations. 
You will be a nurturer of people: recognizing and growing the talent around you, exemplifying values of transparency, respect and innovation.
You will be committed to learning, knowledge-sharing, convening and communicating with partners to work together to ideate, develop and implement climate action initiatives that make a profound difference to people and planet.
You will join a team of talented, committed individuals representing almost 80 nationalities contributing skills and experience from academic, scientific, private, government and nonprofit backgrounds.  Together, we work with governments, communities and civil society, technical agencies, and the private sector across the world.

Interested in more information? 
Learn about working for GCF: https://www.greenclimate.fund/about/careers 
View current vacancies: https://jobs.greenclimate.fund/

About the Green Climate Fund (GCF)
Set up in 2010 by the 194 countries who are Parties to the United Nations Framework Convention on Climate Change (UNFCCC), GCF takes its responsibility as the world’s largest dedicated multilateral climate fund to heart.  GCF funds transformative climate projects across the developing world, supporting countries in their responses and actions to tackle climate change while fostering sustainable development within their communities. 
Our country-driven approach ensures that our actions are tailored to the unique circumstances and national aspirations of each nation we support. Besides channeling public and private sector investment through a broad range of financing instruments, GCF builds the capacity of developing countries to take climate action through an extensive Readiness Programme ensuring countries are increasingly well-equipped and financed to manage their climate futures.
Headquartered in the Republic of Korea, GCF operates with a diverse and talented workforce of over 300 people. 

The Office Administration and Incheon Metropolitan City (IMC) Liaison Officer, reporting to the Manager of General Services within the Department of Corporate Services, will be responsible for advancing the service and performance objectives of the Office Administration and IMC Liaison Officer workstream within General Services (GS). 

Position Objective

The Office Administration and Incheon Metropolitan City (IMC) Liaison Officer, reporting to the Manager of General Services within the Department of Corporate Services, will be responsible for advancing the service and performance objectives of the Office Administration and IMC Liaison Officer workstream within General Services (GS). 

The Office Administration and IMC Liaison Officer will be accountable for ensuring that: 

• The relationship between GCF-General Services and IMC, as well as the Incheon Free Economic Zone Authority (IFEZA), the K-Twin Tower and the International Business Square (IBS) Tower building administrations is continually bound and functional, notably for building administration and orientation with Korea, and assures the continued provision of IMC Liaison Officers. 
• Administration, including Department correspondence management, VAT exemption processing, Board visa support, procurement of supplies, and reception oversight, is complete and of high standard. 
• The IMC Internship Program is continuously developed to ensure meaningful growth for participants and assure the continued provision of IMC Interns.  

The Office Administration and IMC Liaison Officer will work in a multi-disciplinary team composed of internal and external personnel. Workstreams within General Services with convergent responsibilities include facilities and maintenance; facilities’ projects; Host Country liaison; personnel onboarding experience; and orientation with Korea. 

The Office Administration and IMC Liaison Officer will be expected to lead on this workstream with a level of autonomy commensurate to years of experience and technical specialization. Some travel may be required to oversee the setup of the workstream in regional offices; some out of office hours availability shall be required in support of Board Meetings. 

Purpose 

• Apply specialized knowledge to inform the development of workstream administrative guidance  and processes. 
• Execute with precision the processes related to VAT exemption and Board visa support, liaising with the Ministry of Foreign Affairs’ Seoul liaison point or Korean Embassies abroad, as needed. 
• Lead on the development and oversight of the IMC Internship Program, ensuring meaningful opportunities for Internship participants and cultivating the GS-IMC-local University nexus. 
• In accordance with GCF guidelines on correspondence management, lead as externally-facing GCF first contact, including through ownership of the Secretariat email account. 
• As contract owner and advanced end-user, oversee the regulated procurement of office supplies through the Lyreco platform (or the platforms of other vendors that may be used in the future) in alignment with the needs of different functions and events. 

Engagement

• Serve effectively as primary liaison point for IMC and IMC-affiliates, including but not limited to IFEZ, IBS, K-Twin and local universities, ensuring the accurate and articulate communication of positioning and response. 
• Leverage the position as primary liaison to identify opportunities of mutual interest and benefit, providing in this way improvements to, and additional services through, the Office Administration and IMC Liaison workstream. 
• Inform the improvement of related GS workstreams, particularly personnel onboarding, through access and GS ownership of third-party service providers for housing and hotline.  
• Serve as the externally facing GCF first contact in a manner that exemplifies GCF values. 
• Communicate with and inform important internal stakeholders, including senior management and Board Affairs, on the regulations and processes that guide incoming visas for travel to Board Meetings and VAT exemption applications.  
• Collaborate with Procurement and all requesting personnel as contract owner for Lyreco and similar vendor platforms.  

Delivery

• As needed, accurately generate visa support letters and deliver any associated written or verbal correspondence to Korean Embassies abroad and/or the Ministry of Foreign Affairs in Seoul.  
• In strict adherence with the process defined by the Ministry of Foreign Affairs, ensure the timely processing of VAT exemption requests for all applicable personnel.  
• Develop, deliver and continually improve an IMC Internship Program that becomes an important pillar of GS-IMC collaboration and assures the ongoing provision of IMC Interns. 
• Serve as first approver of all office supply orders, approving against the criterion defined both contractually and in conjunction with Procurement.  
• Facilitate the procurement of other office requirements, such as signage and consumables. 
• Manage corporate correspondence accurately and in adherence with internal guidelines. 
• Continually increase and contribute with specialized knowledge through active learning.  

Requirements (Education, experience, technical competencies required of the job)

• Advanced university degree (Master’s degree) in Administration, Supply Chain or a relevant field. A Bachelor’s degree with additional 2 years of relevant experience may be accepted in lieu of the Master’s degree requirement. 
• A minimum of four (4) years of relevant experience. 
• Certifications in administration, diplomatic protocol or procurement are a strong advantage. 
• Fluency in English and Korean is essential; knowledge of a United Nations language is an advantage.