Executive Assistant

Reporting to the Country Director, the Executive Assistant will provide executive administrative support to the Country Director in achieving the Foundation’s Impact strategy. The role partners with co-located teams across functions to provide administrative support.  

WAYS YOU CAN CONTRIBUTE   

• Maintain relationships with key stakeholders, ensuring effective and smooth coordination on all aspects of their work.   

• Participate in and support the completion of core functional projects.   

• Manage calendars, including scheduling meetings and regional activities, ensuring schedules are followed and respected.  

• Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.  

• Plan and organize high-profile events, meetings, and conferences, ensuring attention to detail and effective coordination of all logistical aspects.  

• Prepare agendas, take and distribute meeting minutes, and follow up on key action items.  

• Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.  

• Oversee administrative tasks, including processing expense reports per organizational policies.  

• Liaise with public affairs & communications, and colleagues regarding functional communications and handle correspondence distribution.  

• Plan, organize, and maintain accurate documentation, including reports and databases.  

• Build and sustain relationships with employees, external stakeholders, and the public on behalf of the leaders.  

• Support budget preparation, forecasting, and financial management processes.  

• Provide backup to other executive administrators as needed.  

WHO YOU ARE  

• Bachelor's degree in Business Administration, Finance, Communication, or a related field.  

• 8+ years of experience as an Executive Assistant supporting Senior Executives in a global organization.  

• Strong organizational skills with the ability to manage multiple priorities and time management as well as work independently on multiple projects.  

• Excellent verbal and written communication skills, with a strong ability to draft and edit professional documents.  

• Proficiency in English, with additional language skills i.e. French is an added advantage  

• Strong problem-solving skills, with the ability to anticipate needs and adapt to changing priorities.  

• Excellent interpersonal skills, flexible, adaptable with proven ability to work with stakeholders across multiple countries and cultures.  

• Proficiency in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).  

• Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation’s values.  

• Demonstrate a commitment to Mastercard Foundation’s values and vision.