Security Analyst, Rome

Job Title : Security Analyst

ID : 29192

Location : ROME

Date of issue : 06/17/2025

Close Date : (Midnight, Rome Time) 07/14/2025

Organizational Unit : Management Services Division

Full/Part Time : Full-Time

Regular/Temporary : Regular

Assignment Duration : 2 Years

Grade : P-2

Organizational Setting

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Corporate Services Department (CSD) provides IFAD with the human resources, management services, information technology resources, and medical support services required to allow IFAD to meet its objectives of enabling rural people overcome poverty. CSD is led by an Associate Vice-President, CSD, and is comprised of three (3) divisions: People and Culture Division (PCD), Information and Communications Technology Division (ICT), Management Services Division (MSD) and one unit: the Health & Wellness Unit (HWU).

The Management Services Division (MSD) provides high-quality customer-oriented, sustainable, timely, effective and efficient management and operational support services to clients globally to satisfy current and future corporate needs in support of IFAD's mandate and mission and in close collaboration with our internal and external partners. MSD supports IFAD's core activities across all duty stations globally and facilitates day-to-day business operations in line with internationally accepted best practices. MSD global services encompass: Security and Business Continuity, Corporate Procurement, Asset and Insurance management, Facilities Services, Records, Archives and mail management as well as Privileges and Immunities and Travel and Visa Services. MSD works in close collaboration with its clients to enable operations, facilitate decentralization, improve internal processes, and foster collaboration within the UN system and the IFIs.

MSD is led by a Divisional Director and is comprised of five (5) sections: the Travel, Visa, Privileges and Immunities Section (MSD-TVPI), the Security Section (MSD-Security), the Procurement, Inventory & Insurance Section (MSD-PROC), the Facilities, Services and Records Management Section (MSD-FSR), and the Regional Teams Management Section (MSD-RTM).

Job Role

The Security Analyst is an entry level position aimed at developing expertise in a broad range of security tasks and requires knowledge of the technical concepts and tools of a specialized field of work. As a junior professional, the analyst is expected to understand the subject matter area in the context of the Fund's programmes. They will implement policies, approaches, models and methodologies to address emerging needs and support the team's capacity to provide technically competent security services and business continuity planning support to client departments across the Fund. Assignments typically involve initial case-by-case analysis, including research and identification of precedents. The Analyst performs both routine and non-routine tasks independently, following established precedents. For complex, precedent-setting recommendations, the analyst consults with a supervisor or other subject matter expert.

The primary role of the Security Analyst is to collate, analyse, assess and present security and business continuity data and trends and compliance to support decision-making processes related to the safety and security of IFAD personnel, assets and premises and to enhance resilience of operations. The Security Analyst is responsible for conducting comprehensive security risk assessments, providing recommendations for security measures, and supporting the implementation of security plans and protocols. This role reviews and supports implementation and testing of business continuity plans by the Security Officers, highlighting vulnerabilities and proposing improvements. This role also monitors and coordinates security compliance, supporting the Senior/Security Officers in ensuring applicable Security Risk Management Measures are implemented in IFAD programmes, premises, missions, events and other activities. This role requires strong analytical and communication skills to translate complex security information into actionable insights for IFAD personnel staff and stakeholders. Responsibilities include monitoring the security environment, producing security reports, providing timely security information, and monitoring implementation of security risk management measures and business continuity plans. Additionally, the analyst will also assist in coordinating security and business continuity operations, contributing to emergency response plans, and ensuring IFAD personnel are kept informed about security developments.

Key Functions and Results

1. BUSINESS CONTINUITY PLANNING (BCP)

• Create business continuity plan templates to ensure critical business functions remain resilient.
• Review and report on the status, consistency, and alignment of BCPs with security plans.
• Develop and maintain an automated Business Continuity Planning tool with dashboard reporting and access for key internal stakeholders.
• Support the Senior Security Officer and Regional Security Officers in coordinating business continuity and emergency preparedness activities, ensuring that IFAD's response plans are up to date and tested.
• Assist in evaluating, reporting on, and improving business continuity plans and procedures.
• Design and test strategies for recovery, restoration, mitigation, and prevention.

2. SECURITY COMPLIANCE MONITORING

• Monitor and report on compliance of IFAD and its personnel with applicable security risk management policies and procedures to ensure security and safety of personnel, assets and premises.
• Analyse compliance trends and provide regular reports to the Senior Security Officer and Senior Management on mission security adherence.
• Identify potential compliance risks and suggest mitigation strategies.
• Collate, analyse and provide key data and documentation for Audit activities and in support of Security Key Risk Indicator (KRI) reporting.
• Develop and maintain security risk management compliance and business continuity planning tools with dashboard reporting and access for key stakeholders: e.g. IFAD Country office personnel, senior management, Audit, etc.

3. SECURITY ADVICE

• Provide analysis and advice to the Senior Security Officer and relevant stakeholders regarding safety and security matters impacting IFAD personnel, premises, assets, and operations.
• Support responses to critical security incidents and emergencies by providing real-time advice and coordinating actions as required.
• Assist in advising relevant IFAD internal stakeholders on security risks and response strategies.
• Produce regular security reports, including risk assessments, security incident analyses, and threat forecasts.
• Identify trends and patterns in security incidents and provide recommendations to mitigate emerging threats.

4. SECURITY INFORMATION MANAGEMENT, ADVISORIES, AND ALERTS

• Monitor, analyse, and report on security developments, ensuring that managers are regularly updated on security conditions.
• Assist in disseminating of security advisories, alerts, and warnings to IFAD personnel based on real-time assessments.
• Ensure IFAD personnel have access to timely security information and briefings, including updates on evolving security situations and threats.
• Monitor the security environment and assess the effectiveness of current security measures, proposing adjustments as needed.

5. SECURITY RISK ASSESSMENT AND REPORTING

• Assist the Senior and Regional Security Officers in the monitoring and implementation of IFAD's security policies in alignment with the United Nations Security Management System (UNSMS) across all locations where IFAD has staff or assets.
• Conduct regular security assessments of IFAD offices, project areas, and field operations to identify risks and vulnerabilities, recommending improvements.
• Coordinate security incident reporting across all IFAD offices, ensuring that all incidents affecting personnel and property are documented, analysed, and followed up.
• Provide recommendations for enhancing security procedures and addressing gaps in compliance with security standards.
• Develop and maintain detailed incident databases to track security trends and responses.

6. COORDINATION AND LIAISON

• Act as a point of contact for internal stakeholders, providing timely security updates and briefings.
• Coordinate dissemination of security information to IFAD security personnel and internal clients, considering levels of confidentiality and sensitivity to enhance operational security.
• Support the maintenance of emergency communications systems and ensure that appropriate security equipment (e.g., vehicles, telecommunications, PPE) is available and fit for purpose in all IFAD operations.

7. TRAINING AND AWARENESS

• Promote a culture of security awareness and risk mitigation, ensuring that staff are informed about the security situation in their duty station.
• Support the design and delivery of security and compliance training programs to enhance staff awareness and promote a culture of risk mitigation.
• Provide guidance to staff on emergency procedures, including evacuation, relocation, and personal security measures.

8. SECURITY POLICY AND PLAN DEVELOPMENT

• Support the development and implementation of security and business continuity plans and protocols, including evacuation and emergency response procedures.
• Assist in drafting security policies, standard operating procedures (SOPs), manuals and contingency plans.
• Is accountable for integrity, transparency, and equity in the personal use of assigned IFAD resources, including equipment, supplies and, as applicable, staff supervised.

Key Performance Indicators

The work requires analyses of processes and interpreting a body of rules, regulations and precedents. Established in the field of work, the impact of the work performed has direct effect on the professionalism of the Analyst and the overall reputation of the team for high quality work in terms of both substantive depth and adaptive relevance to emerging issues and changing client needs.The Security Analyst at this level is responsible for tasks that require specialized knowledge and expertise in their field. They often work as part of a team, supporting senior staff, and assist in the management of security and business continuity services across IFAD operations. The role involves applying policies, rules, and regulations to ensure the safety and security of personnel and assets. Analysts at this level may focus on a specific area of security or assist in overseeing multiple areas within the organization, ensuring efficient service delivery to the assigned client base. They play an important role in implementing security and business continuity procedures and ensuring adherence to established standards.

Working Relationships

The work relationships of Security Analysts involve both written and verbal communications to obtain and provide information regarding decisions on specific cases or to explain why an action has been taken or to obtain information needed to take decisions or support further security processes. Internal Fund contacts extend to supervisors and personnel throughout the Fund to seek understanding and obtain the assistance or cooperation of persons who are involved mainly in routine security and business continuity matters. This requires skill in building constructive, effective relationships. External contacts are predominantly with counterparts in other organizations as well as local authorities.

Within delegated authority, maintain continuous liaison within IFAD and its personnel with responsibilities for Security, Business Continuity, organisational resilience and compliance monitoring activities; and with external entities including United Nations Agencies Funds and Programmes (AFPs), United Nations Department of Safety and Security (UNDSS), and International Financial Institution (IFI) personnel mainly engaged in similar roles and activities.

Job Profile Requirements

Organizational Competencies:

Level 1:

• Building relationships and partnerships - Builds and maintains effective working relationships
• Communicating and negotiating - Communicates effectively; creates understanding between self and others
• Demonstrating leadership - Personal leadership and attitude to change
• Focusing on clients - Focuses on clients
• Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates
• Managing performance and developing staff
• Managing time, resources and information - Manages own time, information and resources effectively
• Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability
• Strategic thinking and organizational development - Personal influence
• Team working - Contributes effectively to the team

Education:

• Advanced university degree from an accredited institution. Areas - security management, management, business continuity management, organisational resilience, business administration, disaster or emergency management, or related area. A bachelor's degree, or similar level qualification from a Police/Military Academy, in combination with an additional 4-year relevant experience will also be considered in lieu of an advanced university degree.*
• Degree must be from an accredited institution listed on https://www.whed.net/home.php.

(*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD's Human Resources Implementing Procedures. Level - Advanced university degree

The following certifications are highly desirable:

• Business Continuity Management e.g. CBCI/DBCI/ISO
• Compliance Management

The following certifications are an asset:

• Security Analysis Process and Practice (SAPP)

Experience:

• At least two years of professional experience in security analysis, security risk management, security compliance monitoring, business continuity or related areas.
• Experience working in international organizations or in field operations, including high-risk environments, is highly desirable. Familiarity with UNSMS and UN security protocols is an asset.

Languages:

• English (4 - Excellent)
• Desirable: Knowledge of a second UN language: French, Spanish, Arabic (2/3 - Moderate/Good)
• Asset: Italian

Skills:

• Security Risk Management: Know-how in security risk management and implementation of security measures.
• Data analysis: Strong analytical skills to evaluate data and identify trends, patterns, and anomalies for compliance monitoring.
• Business Continuity: Ability to critically review and evaluate BCPs and advise on enhancement of plans.
• Budgeting, resource management: Know-how in budget administration and accounting, resource allocation and planning at divisional level
• Procedure adherence: Ability to strictly adhere to established, formal guidelines, including in new situations
• Procedure interpretation: Ability to interpret established, formal guidelines to address and recommend solutions or further actions required
• Risk management (e.g. reputational): Identification and assessment of potential liabilities and risks in IFAD's activities, particularly vis-à-vis third parties; ability to handle risks via contingency and mitigation strategies
• Stakeholder management: Strong alignment capabilities and consultation skills, building on effective interactions and relationships with different stakeholders (e.g. for the co-creation of communication material with member states) and ability to build and maintain a strong network (e.g. with journalists, media outlets, etc.)
• Time management: Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams
• Planning: Know-how in the planning of human, financial and material management of IFAD resources
• Confidentiality & Discretion: Establishes self and division as trusted advisor to internal stakeholders by maintaining high level of discretion and confidentiality in assignments; demonstrates sound judgement when dealing with sensitive and/or confidential matters; drives good governance and is a "Culture Carrier" demonstrating IFAD institutional conscience through their work.
• Integrity and ethics: Strong emphasis on acting with honesty, not tolerating unethical behaviour, demonstrating equity, impartiality and sensitivity in exercising authority and interacting with staff, and other stakeholders. Conduct must be guided by IFAD core values, the Code of conduct and a high sense of ethics.
• Political acumen: Ability to conduct sound political analysis and understand complex environments, providing options and advice
• Verbal communication: Clear, succinct and convincing verbal communication; highly professional, balanced and diplomatic language
• Written communication: Clear, succinct and convincing written communication in the language needed for specific role; highly professional, balanced and diplomatic language (e.g. for drafting of position papers, briefings, etc.)

Other Information

Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD. In accordance with IFAD's Human Resources Policy, the President has the discretion to assign staff to any of the activities of the Fund. All International Professional staff are required to be geographically mobile, and positions within this category are subject to location changes at any time in line with strategic priorities and reform initiatives in IFAD.

IFAD is an Equal Opportunity Employer and does not discriminate based on ethnicity, social or political background, color, nationality, religion, age, gender, disability, marital status, family size, or sexual orientation. This policy aligns with our Diversity, Equity, and Inclusion (DEI) Strategy and our commitment to prevent and respond to sexual harassment, sexual exploitation, and abuse. Persons with disabilities are encouraged to apply. For more information, please refer to the UN disability-inclusive language guidelines.

Please be aware of fraudulent job offers. IFAD does not charge any fees at any stage of the recruitment process. All official communications will always originate from email addresses ending in @ifad.org.

In accordance with IFAD's policies, all new staff members are typically appointed at the first step of the grade level for which they have been selected. For detailed information on IFAD's remuneration package, please visit the IFAD Compensation and Benefits page. Applicants are encouraged to use the ICSC salary calculator to estimate salary and benefit entitlements.

Candidates may be required to undertake a written test, deliver a presentation, and participate in interviews. To make the most cost-effective use of resources, we are only able to respond to applicants who are shortlisted for interview. Candidates who do not receive feedback within three months should consider their application unsuccessful.