Senior Project Assistant

Job Vacancy | Tuesday, June 24, 2025

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.


Organizational Setting and Reporting Relationship

The position of Senior Project Assistant is assigned to the Financial Sector Office (SD-FIN) within the Sectors Department 3 (SD3). SD3 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB’s strategic agenda in finance, human and social development, and public sector management and governance in the region and with ADB’s clients. SD3, which is comprised of three sector offices, delivers or supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RDs) and resident missions (RMs) in engaging with developing member countries (DMCs); and ensures ADB’s technical leadership externally and internally.

FIN leads policy development and dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance (TA) processing and administration in the financial sector.

You will be based at our Headquarters in Manila, Philippines.

You will report to the designated Technical International staff and Officer (as applicable).

Your Role

As Senior Project Assistant, you will provide operations support in various activities related to project processing and administration, analytical, statistical, and accounting aspects of the sector office’s portfolio/pipeline management, and other administrative functions.

You will:

• Support the administration, including liaising inquiries from counterparts to respective supervisors, of loan and technical assistance (TA) projects, from the TA consultant selection process, processing of claims, contract variations and preparation of completion reports.
• Contribute to the preparation of Project Administration Manual (PAM) by gathering and consolidating data and preparing draft of various sections.
• Create, update, and maintain project processing and implementation information and data in eOperations and other relevant systems such as project description and scope, cost estimate, financing plan, results framework (impact, outcome, outputs, inputs, risks, assumptions, and relevant indicators), contract awards and disbursement projections, loan covenants, and others; monitor and follow up outstanding obligations of executing and implementing agencies such as the submission of audited financial statements, safeguard monitoring reports, and progress reports.
• Assist in consultant recruitment, procurement, and contract management.
• Contribute in maintaining, updating, and monitoring database of the assigned team or SD-FIN on various portfolio/pipeline indicators.
• Ensure that all correspondence and documents for supervisors are prepared with ADB's standards and styles based on Handbook of Style and Usage, independently composes and sends out routine letters. Carefully checks all documents submitted for approval of the supervisors.
• Ensure that there is effective coordination of work and workload among Operations Assistants and effective proactive planning to tackle the heavy processing and administration, and knowledge workload in the division.
• Support in the facilitation of project missions to ensure smooth and efficient execution.
• Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations.
• Good knowledge of processing and project administration activities
• Good understanding of the interactions between different work areas and relevant workflow and their purposes
• Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
• Ability to maintain composure under pressure.
• Ability to liaise and work effectively with staff within own work location.
• Ability to work collaboratively with teams as a constructive team member.
• Excellent command of written and spoken English
• Please refer to the link for ADB Competency Framework for TL2.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

· Paid leave (including parental)

· Medical and health benefits

· Life and other insurance plans

· Staff development

· Retirement plan

· Housing and education allowance (if applicable)

· Expatriate benefits (for international staff)

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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