Welfare Officer (Finance and Contract Management)

Job description

CTG overview

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:
•Staffing solutions and HR management services
•Monitoring and evaluation
•Fleet management and logistics
•Facilities management
•Sustainability and Communications Advisory
•Election monitoring and observation
•IT professional services
•Medical assistance

Visit www.ctg.org to find out more.

Overview of position

Our client was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, their mandate has been renewed through many resolutions.

Role objectives

Under the direct supervision of the Chief Welfare Unit, the UN Volunteer will undertake the following tasks:

• Contributing to the preparation & implementation of the welfare unit work program of activities & finance / budget, including ensuring financial resources are utilized in accordance with activities approved & in accordance with regulations, rules & mission directives.

• Assist in preparing the unit’s preliminary budget proposals for the next financial year.

• Assist in preparing the unit’s quarterly financial performance report.

• Monitor, review expenditures & ensure that funds are expended under the correct budget lines within welfare unit.

• Prepare purchase requisitions & shopping cart order forms for goods & services to ensuring correct objects of expenditure have been charged, availability of funds & goods are ordered under correct product IDs for the welfare unit.

• Contributing to the compilation of welfare procurement requirements (description of quantities, technical specifications, evaluation criteria, inspection of goods received, submission of deficiency reports, performing technical evaluations) & processing through established administrative channels for shopping cart raising & commencement of tendering exercises.

• Monitoring & evaluating welfare contractors including bringing to the attention any performances that are not in keeping with expected mission standards & / or contractual obligations for corrective measures to be taken.

• Review invoices for services delivered / rendered against a purchase order & ensure that service certification is processed on time.

• Monitor overall contract compliances of contract under his / her care including site visits.

• Review draft Scope of Works or Scope of Requirements (SOWs / SORs) for discussion.

• Prepare & maintain the tracking of contract expiry dates as well as Not to Exceed (NTE) values for further modification procedures.

• Assist to review invoices submitted by vendors.

Project reporting

This roles works under the direct supervision of the Chief Welfare Unit.

Key competencies

• Bachelor’s degree from an accredited college or university in finance, accounting, budget, public or business administration or a related field is required.

• At least three years of professional experience in finance, accounting, budget or administration is required.

• Experience in the use of SAP & ERP systems is desirable.

• Must be fluent in English.

• Must posses a valid riving license.

• Accountability, adaptability, flexibility, commitment to continuous learning, communication, integrity, planning, organizing, professionalism & working in teams are some of the key competencies required for this role.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility
· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.