Resource Management Assistant

Established in 1951 as the leading inter-governmental organization in the field of migration, International Organization for Migration (IOM) works closely with governments, international organizations and non-governmental partners to ensure humane and orderly migration for the benefit of all. With 173 member states, a further 8 states holding observer status and offices in over 100 countries, IOM works in four broad areas of migration management: migration and development, facilitating migration, regulating migration and forced migration.

IOM established an office in Suva in 2016 after Fiji became an IOM member state in 2013. IOM Fiji works with the Government of Fiji and the neighboring Pacific Island Countries on mi-gration issues concerning climate change, labour mobility, development, counter-trafficking, disaster resilience, emergency and preparedness and migrant protection.

The International Organization for Migration (IOM) Fiji Country Office with Coordinating Functions (COCF) in Suva, Fiji, oversees and provides strategic and technical support to IOM activities within the Pacific Country Offices (CO) under the COCF. Within the CO Fiji structure, the Resources Management Unit (RMU) provides support to 6 IOM Country Offices (COs) within the Pacific on budgeting, accounting, human resources, procurement, ICT and other administrative functions.

Under the direct supervision of the Resource Management Officer, (COCF) in Suva, Fiji, the UN Volunteer will undertake the following tasks:

Contribute to the overall efficient functioning of project’s financial management and accounting system. Follow-up project expenditures to ensure that they are managed in compliance with IOM rules and regulation, in coordination with relevant units in IOM.

Assist in processing and reconciling financial transactions and payments to personnel and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System, in line with IOM financial regulations.

Assist in verifying that all payment requests are duly completed, certified by authorized staff, and that all necessary supporting documents are provided.

Assist the Project Manager(s) in providing general assistance in financial analysis of projects as assigned; assist in monitoring budgets based on the donor agreement.

Assist in reporting and bringing to the attention of the supervisor and the RMO any relevant resource management issues.

Support relevant filing and ensure that tracking system is well maintained and updated regularly as necessary.

Assist during internal and/or external auditing, if and when required.

Provide general support to the Resource Management Unit, in absence of other colleagues in the Unit;

Perform other related duties that may be assigned;