Programme Management Assistant

Our vision is a world where people can live full lives supported by sustainable, resilient and inclusive infrastructure and by the efficient, transparent use of public resources in procurement and project management.

This volunteer assignment is supported by the Swiss Embassy in Tunisia as part of an initiative in partnership with the United Nations Volunteers (UNV) program to enhance youth inclusion, with a focus on the inclusion of young people with disabilities (2024-2026). Therefore, applications from young people with disabilities who meet the required qualifications are strongly encouraged.

The Programme Management Associate will have a primary reporting line to the PMO Team Lead of Tunisia. The PMO Team Lead will provide broad supervision and guidance.

The role is based in Tunis and will be supporting the NAMCO PMO team in program monitoring, reporting, quality assurance and projects Set-up and closure.

Summary of functions:
1. Program Monitoring and Reporting
2. projects Set-up and closure.
3. Quality Assurance
4. Knowledge management

1. Program Monitoring and reporting

● Assist the PMO team, in collaboration with the project managers, in creating NAMCO level delivery forecasts
● Participate in the routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.
● Contribute to the preparation of the regular project reports in accordance with donor guidelines for reporting.
● Contribute to the regular review project status, evaluating performance criteria (scope, cost, schedule and quality).
● Maintain diaries and progress reports as required by UNOPS standard procedures.
● Participate in the routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks.

2. Projects Set-up and closure

● Assist the PMO Team in the development of the programme/project plans,
● Assist the PMO Team in coordinating the process of project closure across NAMCO.
● Assist the PMLO team in contributing to the appropriate disposal of project assets.
● Assist the PMO team in contributing to the timely and effective final (operational) reporting and initiation of financial disbursements as appropriate during Defects Notification Period.

3. Quality assurance

● Assist the PMO team in coordinating, organizing and documenting meetings of the project boards and other programmatic meetings and events under the programme
● Assist the PMO Team in regular financial variance analysis for the UNOPS NAMCO programmes and projects.
● Provide support to Programme and Project Managers with planning and execution of project deliveries according to best practices.
● Collaborate with Programme and Project Managers to ensure the implementation of standard Project Management processes and tools.
● Contribute to the quality reviews of programme/project documents and deliverables.
● Contribute to quality control of management products (project documents, reports, etc.).

4. Knowledge management
● Participate in, and advocate PMs' participation in, relevant Communities of Practice.
● Assist the PMO team in the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.
● Performs other related duties as assigned.