Operations Assistant

UNIDO TUN organization mission TBD

This volunteer assignment is supported by the Swiss Embassy in Tunisia as part of an initiative in partnership with the United Nations Volunteers (UNV) program to enhance youth inclusion, with a focus on the inclusion of young people with disabilities (2024-2026). Therefore, applications from young people with disabilities who meet the required qualifications are strongly encouraged.

The UNIDO Field Office in Tunisia supports the implementation of a diverse portfolio of projects aimed at promoting inclusive and sustainable industrial development (ISID), in line with national priorities and the Sustainable Development Goals, particularly SDG 9 on industry, innovation, and infrastructure.
These projects span various sectors, including green industrialization, digital transformation, youth and women’s economic empowerment, sustainable textiles, e-mobility, waste management and climate-resilient industries.Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.
The National UN Youth Volunteer will support the Field Office team with essential administrative and logistical tasks, contributing to the smooth coordination, monitoring, and communication of ongoing activities. This assignment provides a unique opportunity for a motivated young professional to gain hands-on experience in a dynamic UN working environment and contribute to impactful development initiatives that foster inclusive industrial growth and sustainability in Tunisia.

Under the direct supervision of the UNIDO Representative in Tunisia, the UN Youth Volunteer will undertake the following tasks:

1. Administrative and Logistical Support
- Provide day-to-day operational and logistical assistance to the UNIDO Field Office in Tunisia.
- Support the organization and coordination of logistics for meetings, work-shops, field missions, and high-level visits.
- Draft, format, and finalize official correspondence, memos, meeting agendas, and minutes.

2. Support to Project Coordination and Monitoring
- Assist in the collection, compilation, and organization of project-related information, reports, presentations, and other relevant documentation.
- Maintain and regularly update project files, databases, and document reposi-tories.
- Support the tracking of project timelines, deliverables, milestones, and reporting deadlines using internal monitoring tools or Excel sheets.

3. Financial and Procurement Support
- Assist with basic procurement processes, including collecting quotations, preparing documentation for submission of shopping carts, and coordinating with vendors and suppliers.
- Help verify the completeness and accuracy of financial and administrative documents (e.g., invoices, quotations, supporting documents).
- Support the preparation of monthly expenditure summaries and other financial reports for the Field Office.

4. Coordination with Partners and Stakeholders
- Assist in coordinating and following up with national counterparts, implementing partners, private sector entities, and other UN agencies for administrative and logistical arrangements related to joint initiatives, events, or field activities.

5. Contribution to Youth and Volunteerism
- Promote the spirit of volunteerism through active participation in UNV Tunisia network activities, awareness campaigns, capacity-building sessions, and youth-focused initiatives aligned with UNIDO’s mandate.
- Share knowledge and experiences gained through volunteering to strengthen community engagement and youth empowerment.