Senior Programme Assistant (Infrastructure)

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Organizational Context and Scope :

Under the overall supervision of the Chief of Mission (CoM), the Senior Programme Coordinator (Emergency and Post-Crisis (EPC) and the Programme Manager (Community Resilience, Livelihoods and Recovery), and under the direct supervision of National Programme Officer (Infrastructure), the successful candidate will help support field activities and quick impact projects (QIPs) in compliance with IOM’s and donors’ rules and regulations, and legal requirements to maintain high-quality programme implementation.

Responsibilities

Responsibilities and Accountabilities :

• Support in identifying infrastructure gaps and needs in the targeted communities through participating in the communities assessment and planning meetings with stakeholders and coordinating with relevant local authorities maintaining a transparent flow of information between targeted communities, local authorities, contractors and IOM management team to select suitable projects.
• Participate in joint field visits with other relevant team members in targeted communities in order to assess the needs and gaps. In addition, conduct an analysis of existing structures and their capacities in order to further guide the selection of quick impact projects (QIPs).
• Study the scope of civil works/minor upgrade works/Infrastructure/solarization works and support the programme officer in planning and implementation of these variety of infrastructure activities.
• Draft the initial rehabilitation plan for the designated quick impact project (QIP) including intended work needed, BOQs, timeline, budgeting and recommendations for handover. 
• Monitor the implementation process of quick impact projects (QIPs) through conducting frequent individual or joint field inspection visits with other relevant team members/stakeholders.
• Coordinate with the end user at field level and resolve any issues proactively which might arise due to contractors operation.
• Manage projects' data by completing FGDs, BoQs, correspondence, inspection reports and handover forms in CRLR database.
• Direct supervision of daily workers contracted in their area of responsibility including technical feedback, basic quality assurance, attendance tracking and progress monitoring.
• Support the programme officer in developing bi-weekly work plans and provide continuous updates regarding the status of projects per designated workload.
•  Support the programme officer in the identification of areas of technical growth to build a training plan. 
• Support the programme officer in setting up biweekly, monthly and quarterly work plans with clear objectives and delivery timelines.
• When relevant, attend frequent planning meetings with the technical and operation teams.  
• Support other projects with technical engineering inputs including assessing the needs for hardware in EDF, assessing the equipment needed for cash for work activities and help identifying skilled/unskilled workers .
• Undertaking duty travel as required. 
• Performing other duties as assigned.

Qualifications

Required Qualifications and Experience :

Education :

• University or Bachelors  degree in Civil Engineering or a related field from an accredited academic institution, with four years of relevant professional experience.
•  High School Diploma from an accredited institution with at least six years of relevant professional experience .

Experience :

• Minimum 3 years of experience in relevant experience preferably for a UN agency or NGO; 
• Experience in financial reporting and analysis; 
• Experience in coordinating and communicating with diverse stakeholders and partners.

Skills :

• Ability to pay close attention to details and work with minimal supervision;
• Excellent computer skills especially MS Office and SAP.
•  Excellent communication and negotiation skills, strong interpersonal skills.
• Ability to work effectively and harmoniously within a team.

Languages :

Required :

• Fluency in English and Urdu is required (oral and written).

Desirable :

• Working knowledge of provincial languages is an advantage.

Competencies :

Values : All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage : Demonstrates willingness to take a stand on issues of importance.

Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - Behavioural indicators – Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioural indicators (Level 2)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
 

Required Skills

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